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Umoja News and Updates | Look inside for important announcements and updates from the field

 

TRAINING ENVIRONMENT DOWNTIME FIRST WEEK OF MAY

The Umoja training environment will be temporarily unavailable staring next Monday, 1 May to Sunday, 7 May 2017. The downtime is required to prepare for the next round of Umoja Extension 2 functionality, particularly the Galileo Decommissioning Project (GDP) and the next phase of implementing changes of the ICSC Compensation Package. The Training Environment needs to be updated to connect with the environments where the new functionality is being built and tested.

Please confirm your training schedule with your local training coordinators and stay tuned for updates in upcoming newsletters.

 

REMINDER PLANNED ANNUAL UMOJA DISASTER RECOVERY TEST IN MAY

Please note that in order to comply with required annual testing of the Umoja Disaster Recovery System, all Umoja Production Systems (ECC, SRM/Portal, Employee and Manager Self-Service) will be unavailable during the following dates:

  • Saturday, 6 May 2017 for approximately 8 hours starting at 3:00 pm CET (9:00 am NY time)
  • Saturday, 13 May 2017 for approximately 8 hours starting at 3:00 pm CET (9:00 am NY time)

The Umoja Disaster Recovery System is tested on an annual basis, to ensure that in the case of a true emergency, the United Nations can continue to operate and use Umoja Production Systems as needed. Read more.

 

UPDATE ON THE ANNUAL TIME STATEMENT CERTIFICATION

OHRM is pleased to announce that the Annual Time Statement for the 2016/2017 period will be made available after 29 June 2017, when staff will be able to certify their leave in Umoja. This extension will allow offices to finalize necessary actions still pending for the 2016/2017 period.

OHRM urges all Staff, Time Managers, HR Partners and Medical Staff to take the requisite action urgently on all 2016/2017 leave records to ensure timely distribution.

Thank you for your ongoing collaboration.

 
 

SENDING OFF GALILEO; LANDING UMOJA

Galileo, the warehouse and inventory management system used by peacekeeping and special political missions, will be decommissioned and migrated to Umoja as of 1 September 2017, to complete the deployment of the Umoja Foundation supply chain functionalities. Once the Galileo Decommissioning Project (GDP) is fully transitioned to Umoja, users will gain a comprehensive picture of the 'availability of goods' across global missions as well as other UN entities. In an effort to keep staff updated on GDP initiatives, the Field Support webpage has been enhanced to include GDP information. Take a look at the new site here: https://umoja.un.org/dfs. Read the full article here.

 
 

UMOJA REPORTING

Do you want to know more about Umoja reporting? The Umoja Reporting page presents an inventory of commonly used reports available in the Umoja transactional system "Enterprise Core Component" (ECC) as well as an inventory of Business Intelligence (BI) reports. The ECC inventory lists reports by name, transaction code and/or module. Each report is described along with information such as report type, purpose, potential users and transaction codes (T-Codes), to help users understand the available functionality. Visit the Umoja Reporting page to learn more.

 
 

JOB AIDS

Umoja Job Aids offer the most up-to-date guidance to successfully run transactions using Umoja. Please visit the Job Aids page often to ensure you are using the most recent version of any needed document.

Financial Accounting
Updated Chart of Accounts
New Deleting parked FI docs entered using ZGLDOCLOAD or ZAPDOCLOAD outside workflow

Travel 
New Payroll and Travel Integration - Travel Advance Recovery or Claim Settlement via Payroll

Treasury and Cash Management 
New Payment Status Message Sent by Bank

 
 

RELEASE NOTES

Are you interested in the latest enhancements to the Umoja solution? Visit the Umoja website for the most recent Release Notes, including updates to T-code HRBEN0046 (Plan Cost Summary) which has been provided to Benefits Senior ASHI Administrators who can now review insurance rates stored for active staff and retirees. Also, based on recent DFS audit recommendations, non-operational reporting links from SRM have been removed, with few exceptions. Read the complete list of changes here.

 
The Umoja Team
umoja@un.org     l     umoja.un.org