FIELD SUPPORT

Supply Chain Management: Transforming Transportation Management

With the implementation of Umoja Extension 2 (UE2), substantial organization- wide changes are underway. The way in which we plan, execute, monitor and report on transportation related matters is beginning to transform.

Transportation Planning and Management, and Track-and-Trace (TPTM T&T) are integral components of Umoja Extension 2 implementation – and a part of the UN’s Supply Chain Management initiative.  This important deployment will integrate all aspects related to transportation management in Umoja, providing Logistics and Procurement teams with enhanced visibility and control over the global movement of goods and shipments. For the first time, Umoja and vendor/ freight forwarders systems will be integrated, enabling active collaboration and real time updates, drastically improving process efficiency and visibility. System generated templates will simplify  Statement of Work (SOW) creation for freight , significantly reducing manual and duplication of work. In addition, the new system will maintain historical data, allowing for more efficient planning and delivery of goods. This will radically enhance centralized planning, ability to consolidate shipments, and forecasting for complex and multiple modes of transportation.

 “Supply Chain Management enables a global view of the supply chain, resulting in a process driven approach that preserves historical data analysis, forecasting and contingency planning. Better visibility of the entire supply chain will maximize use of resources, while increasing flexibility and agility. With the roll out of the TPTM T&T functionalities and other key UE2 solutions we are only a few steps away from achieving an integrated end-to-end supply chain. We are all tremendously excited to witness all the positive changes that will accompany the implementation of the UE2 solutions and the significant collective benefits that this will yield for the Organization.” - Anne-Marie van den Berg, Director of Logistic Support Division, Department of Field Support (DFS).

Initial implementation of TPTM T&T will commence in December 2018 and will focus on the movement of Troops, Contingent Owned Equipment (COE) and deliveries from UN vehicle system contracts. DFS Movement Control Section (MOVCON) and the Procurement Division (PD) will play a leading role in the initial stages of the transformation. The complete solution will be rolled out gradually to all other entities (PKs/SPMs and OAHs) during various quarters of 2019 and will ultimately impact approximately 7,000 Umoja end-users (by role) globally.

Frequently Asked Questions

Glossary of Terms (TPTM T&T Initiative)

TPTM T&T Poster (PDF)

TPTM T&T Poster (JPG)

Umoja Implementation

TRAVEL DEPLOYMENT - IT'S THE LAST LEG

DPKO-DPA missions have launched the Umoja Travel Solution to the remaining field (i.e. C5) populations: 

  • National Staff
  • Individual Uniformed Personnel (IUPs)/ Uniformed Personnel (UPs)
  • Individual Contractors & Consultants
  • UN Volunteers
  • All other non-staff

Now that the roll-out is complete, mission travel processes are aligned with the Secretariat, and all employee groups across the Organization are using Umoja to raise travel requests. The UN has finally achieved complete adoption of Umoja Foundation and Extension 1. For more support and information, see below!

  1. Umoja Travel Solution FAQs
  2. Distance Learning Materials for Travel
            - Individual Uniformed Personnel (IUP)
            - National Staff members
  3. Umoja Travel Job Aids
            - Create Standalone Expense Report
            - Create Within Mission Travel
            - Create and Official Travel Request at No Cost to the UN
  4. Cheat Sheets:
            - How to Raise a Travel Request in Umoja (for National Staff)
            - How to Raise a “within mission” Travel Request in Umoja (for Individual Uniformed Personnel)
            - How to Raise an Expense Report in Umoja (for all)
  5. Umoja Travel Awareness - Townhall Presentation
  6. Recommended Checklist for Approval of Official Travel Requests in iSeek (please use your Unite ID to log in)

Posters and graphics

  1. FSS PT8 Functionality has switched off! The Umoja Travel solution is live!
  2. IUP Travel Process Poster
  3. National Staff use ESS for Travel Poster
  4. Umoja Travel: Key Process Changes Poster
  5. Travel Kick-off Poster and  Logo

Click the below lists to find Umoja Travel focal points in your Mission 

Umoja Travel Deployment Coordinators

ESS Focal Points

Umoja Travel LPEs

Umoja Travel LPE Trainers

Supply Chain Management | GDP

  1. Need to log-in to Umoja? Take a look at the Umoja Step-by-Step Login Guide 
  2. The GDP Roles Guide provides a detailed description for each role
  3. Find the T-Codes for each process on the GDP T-Codes Cheatsheet
  4. The End-to-End Roadmaps and Cheatsheets simplify process details within specific areas of Umoja
  5. Ramp-up Log
  6. Supply Chain Management Newsletter
    -  UE2 - Supply Chain Management Phase 1 - Issue 2 | November 2017
    -  UE2 - Supply Chain Management Phase 1 - Issue 1 | September 2017

GENERAL 

  1. Need help? take a look at the Support poster for guidance
  2. Training Materials
  3. FAQs
  4. How to Guides

Click the below lists to find the GDP focal points in your Mission 

GDP Deployment Leads Contact Information

GDP LPE-Ts Contact Information

Umoja Functional Areas (C5)

Umoja has changed the way the UN conducts many transactions and activities, including how UN Personnel manages administrative functions, benefits and entitlements. During C5 deployment, some key functional areas transformed by Umoja include: 

Human Resources
Organization Management
Personnel Administration and Entitlements
Time Management

Payroll and Benefits
Staff Payroll and Tax Data Collection
Monthly and Yearly Biennium Activities
Benefits Management

5 Key Benefits of TPTM - T&T

Umoja Travel Updates

Umoja Travel is live!

Production Support

Need support with Umoja Travel? Click below to find out:

 

Need help with Umoja? Click below to find out:

 

SYSTEM ALERTS