Umoja Release Note: 16 April 2017

Umoja Release Note # 2017-039
For the period 3 – 16 April 2017 

Umoja System Changes

CS: TV - Travel Management

INTTRK-10866 (4 April)
This correction addresses certain scenarios within amendment functionality that had been resulting in discrepancies between the custom statuses of travel requests and the SAP standard statuses, which were causing various problems related to workflow and finance integration. 

INTTRK-12431 (7 April)
The 'Reject' button for TPOs has been relabeled 'Cancel Trip', and a popup is now displayed requesting confirmation.

INTTRK-9223 (7 April)
In the Traveler Work Center, the 'Change' button has been renamed 'Edit'.

INTTRK-12600 (10 April)
WO/CCBREQ# WO-IM-1-4624886732
The MSA rate for Bogota, Colombia has been added.

INTTRK-10434 (11 April),
WO/CCBREQ# Internal
TPO Non-Commercial (TV.20) has been configured for OCHA at the highest Org. Unit level. (20001977, 20002651, 20003984); all non-commercial travel for OCHA staff will be routed to the Non-Commercial OCHA TPOs.

INTTRK-12749 (13 April)
WO/CCBREQ# WO-IM-1-4633274914
An error message is now displayed when the F4 search help button for Subsistence Region is clicked without completing the fields “Subsistence Country” or “Dates”.

INTTRK-12747 (13 April)
WO/CCBREQ# WO-IM-1-4623007370
“Request Cancellation” and “Complete Cancel” buttons are now disabled when an amendment has been requested and remains in progress.

INTTRK-12695 (13 April)
Expense types “TRN2 - Train Fare Ticket Cost (Staff)” and “TRN3 - Train Fare Ticket Cost – FMbr,” have been modified/enhanced as follows: 

  • Train/Bus/Ferry/Other-SelfTck (TRN0) 
  • Train/Bus/Ferry/Other-TcketAdj (TRN1)
  • Train/Bus/Ferry/Other-Staff (TRN2) 
  • Train/Bus/Ferry/Other-Fmbr (TRN3) 
  • Train/Bus/Ferry/Other-SelfFmbr TRN4 

The change was enacted so offices using 'Bus/Ferry and other Surface' methods as means of travel can link the expense to approved vendors for company paid expenses.

INTTRK-11941 (13 April)
WO/CCBREQ# WO-IM-1-4426629228
An issue caused by portal dumps for trips with the number of deductions exceeding 255 has now been resolved.

INTTRK-9018 (13 April)
WO/CCBREQ# WO-IM-1-3811100882, CCBREQ-4566
'Travel Processing Office' and 'Tickets to be issued through' radio buttons are now disabled during the amendment process.

FI: AP - Accounts Payable

INTTRK-12801 (7 April)
WO/CCBREQ# WO-RFS-1-4748247450
A new Imprest account has been created for the Mission in Colombia, in location Quibdo. The currency is COP, the BA is M027, and the fund is 10UNA.

INTTRK-12746 (7 April)
WO/CCBREQ# WO-RFS-1-4735151274
An UNSOS FEMS cash journal #5798 in Nairobi has been created with BA P017, fund 20SIB, and currency KES.

INTTRK-12711 (7 April)
WO/CCBREQ# WO-RFS-1-4729987829
OCHA Cash Journals 5299, 5340, 5345, 5351 have been renamed, and their currencies (in RUB and USD) have been updated.

INTTRK-12833 (13 April)
WO/CCBREQ# WO-RFS-1-4758537817
A new Imprest Account for the Mission in Colombia has been created. The location is San Jose de Guaviare. The fund is 10UNA, the BA is M027, and the currency is COP.

INTTRK-12606 (13 April)
WO/CCBREQ# RFS-1-4703019455
18 Cash journals were updated and/or created for UNHABITAT and UNEP as requested by UNON as follows: 

a) Cash journals 5352, 5319, 5353, 5348, 5542, 5339, 5355, 5293, 5308, and 5279 were updated with different currencies; 
b) Reopened cash journals 5287, 5305, and 5307 and updated them as required; 
c) Created cash journals 5791, 5792, 5793, 5794, and 5795.

FI: FI - Finance Other

INTTRK-12548 (11 April)
WO/CCBREQ# WO-RFS-1-4715046039
The UNDP UPL (SCA fees) for 2017 are now updated in Umoja.

FI: FM - Budget Implementation (Funds Mgmt)

INTTRK-12820 (7 April)
The new funds block document type 79 has been created for use of the HQ Budget Section. The transaction ZFM_FUNDBLOCK was also created to facilitate the mass upload and liquidation of funds block document type 79. To successfully run the load program or to post using document type 79, users will need the role ZEFS:FI:FM:FND_BLK, and their IDs will need to be maintained in group Z_USERS_FB.

FI: GL - General Ledger

INTTRK-12429 (13 April)
In the ZGL_UNDP report, documents that had been updated with a new posting date in a different fiscal year were failing to display the most recent Generated Status. These defects have been fixed.

FI: TR - Treasury and Cash Management

INTTRK-12350 (4 April)
WO/CCBREQ# RFS-1-4471710528, WO-RFS-1-4143886999, WO-RFS-1-4484601725
With this update of the file format for XML Wire (payment method X) the following changes are implemented: 

  • Afghanistan: Enabled payments to the new house banks in Afghanistan (AFN and USD) for book transfers and local ACH using Standard Chartered Bank channels for file transmission. OFAC information is included in the file format as agreed with the bank. 
  • Morocco: Change in service level to allow for using a local payment system that is less costly for the receiving parties than the current arrangement (RTGS). 
  • CHF: Implemented changes as required by UBS to enable XML wire payments for CHF payments in Switzerland (international payments to be performed using payment method W). 
  • GBP: Implement changes as required by Citibank to enable BACS payments in GB for local GBP payments (international payments to be performed using payment method W).

HR: CT - Central Master Tables

INTTRK-12790 (6 April)
WO/CCBREQ# WO-RFS-1-4721561638
Post adjustment rate change for Apr 2017

INTTRK-12529 (6 April)
WO/CCBREQ# WO-RFS-1-4624863439; WO-RFS-1-4721561638, WO-IM-1-4746994821
A Revised Hardship classification of duty stations effective 1 Jan 2017 has been implemented and included in April 2017 payroll. 

INTTRK-12920 (15 April)
WO/CCBREQ# In progress
Mid-month post adjustment, rental subsidy waiver, and rental subsidy threshold effective 1 Apr 2017 have been implemented and included in the April 2017 payroll.

HR: EN - Entitlements

INTTRK-12349 (10 April)
WO/CCBREQ# IM-1-4657045966
The eligibility checking for Representation Allowance for staff members who have an SPA to the D-2 level has now been corrected.

HR: HR - Human Resources Other

INTTRK-12693 (13 April)
WO/CCBREQ# WO-RFS-1-4724420426
The “ZPA_Staffing” report has been enhanced in the following ways: 

  • Added Employment status information to the output of the report 
  • Added pay scale level information to the output of the report

HR: SS - End User Service Delivery

INTTRK-12183 (6 April)
WO/CCBREQ# WO-IM-1-4594658375
The ICSC Unified Salary scale conversion personnel action is available on the ESS portal effective 13 April, 2017.

IN: SY - Security

INTTRK-12826 (7 April)
(Please see related INTTRK-12820 above)

INTTRK-12557 (7 April)
Access for HR Reference Table Administrators to review configured Holiday Calendars in Umoja has now been granted.

INTTRK-12556 (7 April)
T-code HRBEN0046 (Plan Cost Summary) has been provided to Benefits Senior ASHI Administrators to enable them to review insurance rates stored for active staff and retirees.

SC: SA - Source to Acquire

INTTRK-12605 (6 April)
Further to recent recommendations from a DFS reporting audit (Assignment No. AT2015/615/04), non-operational reporting links from SRM are removed with the exception of the following reports: 

  • BW Independent Reports
  • Shopping Cart Details 
  • Shopping Cart Status
  • Purchase Order Status 
  • Purchase Order Details 
  • Contracts for Supplier 
  • Contracts for Product 
  • RFx Details 
  • Supplier Overview