Launch of the Uniformed Capabilities Management System
Implementation of Umoja Extension 2 (UE2) continues to progress with the launch of the Uniformed Capabilities Management System (UCMS) scheduled for December 2018.
The initial stage of the UCMS deployment will address the needs of Military and Police Planners in UNHQ who will be using the solution as an integral component in planning for uniformed capabilities. The solution will also introduce several significant enhancements to the Electronic Contingent Owned Equipment system (eCOE), positively impacting the work of Contingent Owned Equipment (COE) Units in DPKO-DFS field missions.
The UCMS solution will ultimately improve process efficiency through enhancements such as standardized and templatized data entry; better access to centralized data; clear process workflows and streamlined verifications, inspections, and troop strength reporting. The UCMS solution was developed in close collaboration with DPKO, DFS, DM and Field Missions. Traditionally, processes involved in T/PCC reimbursements and payments have spanned multiple departments and divisions across the Organization, without a centralized platform to store, share, and process information. This has resulted in cumbersome and repetitive manual work, hampering operational consistency and efficiency.
“The UCMS solution will definitely aid military and police planners due to the introduced process standardization and the ability to capture information in an enterprise system. This will help ensure the preservation of institutional knowledge, especially since we operate in an environment where seconded officers are frequently rotated. Following recent solution testing with fellow military and police planners, I believe the system is user friendly, intuitive, and we look forward to its deployment.” – LtCol Yann Hauray, Deputy Chief (MPS/OMA/DPKO)
Reimbursements and payments to troop and police contributing countries (T/PCC) accounts for over 30% of the total annual peacekeeping budget. Deployment of UCMS lays the foundation for all future force management and planning related process improvements and technological upgrades.
“With the establishment of the new Uniformed Capabilities Support Division and the significant process improvements being introduced through UCMS, we will be more adequately equipped to better serve the needs of troop and police contributing countries. In line with the wider reform efforts, the Division will serve as a single point of service within the Secretariat for support and reimbursement issues.” – Mr. Atul Khare, Under-Secretary-General for Field Support.
Ms. Beagle, Under-Secretary-General for Management noted “I am happy that Umoja Extension 2 is being leveraged to drive substantial programmatic reforms that bring exciting opportunities to better deliver on our mandates across the globe. With a clear focus on an integrated process for paying troop-and police-contributing countries, we will deliver positive change for practitioners. The UCMS solution supports the work of the Uniformed Capabilities Support Division in the Department of Operational Support, as envisioned in the Secretary-General’s management reform proposals. It is very rewarding to see the business come together in this way across duty stations to streamline processes and deliver solutions.”
The first module of UCMS is a part of the Reimbursements and Payments to Troop and Police Contributing Countries initiative (a sub-project within Umoja Extension 2 portfolio). The deployment of UCMS will continue throughout 2019 and will gradually integrate additional functionalities and system enhancements.
Supply Chain Management: Transforming Transportation Management
With the implementation of Umoja Extension 2 (UE2), substantial organization- wide changes are underway. The way in which we plan, execute, monitor and report on transportation related matters is beginning to transform.
Transportation Planning and Management, and Track-and-Trace (TPTM T&T) are integral components of Umoja Extension 2 implementation – and a part of the UN’s Supply Chain Management initiative. This important deployment will integrate all aspects related to transportation management in Umoja, providing Logistics and Procurement teams with enhanced visibility and control over the global movement of goods and shipments. For the first time, Umoja and vendor/ freight forwarders systems will be integrated, enabling active collaboration and real time updates, drastically improving process efficiency and visibility. System generated templates will simplify Statement of Work (SOW) creation for freight , significantly reducing manual and duplication of work. In addition, the new system will maintain historical data, allowing for more efficient planning and delivery of goods. This will radically enhance centralized planning, ability to consolidate shipments, and forecasting for complex and multiple modes of transportation.
“Supply Chain Management enables a global view of the supply chain, resulting in a process driven approach that preserves historical data analysis, forecasting and contingency planning. Better visibility of the entire supply chain will maximize use of resources, while increasing flexibility and agility. With the roll out of the TPTM T&T functionalities and other key UE2 solutions we are only a few steps away from achieving an integrated end-to-end supply chain. We are all tremendously excited to witness all the positive changes that will accompany the implementation of the UE2 solutions and the significant collective benefits that this will yield for the Organization.” - Anne-Marie van den Berg, Director of Logistic Support Division, Department of Field Support (DFS).
Initial implementation of TPTM T&T will commence in January 2018 and will focus on the movement of Troops, Contingent Owned Equipment (COE) and deliveries from UN vehicle system contracts. DFS Movement Control Section (MOVCON) and the Procurement Division (PD) will play a leading role in the initial stages of the transformation. The complete solution will be rolled out gradually to all other entities (PKs/SPMs and OAHs) during various quarters of 2019 and will ultimately impact approximately 7,000 Umoja end-users (by role) globally.
TPTM T&T Poster (PDF)
TPTM T&T Poster (JPG)
TRAVEL DEPLOYMENT - IT'S THE LAST LEG
DPKO-DPA missions have launched the Umoja Travel Solution to the remaining field (i.e. C5) populations:
- National Staff
- Individual Uniformed Personnel (IUPs)/ Uniformed Personnel (UPs)
- Individual Contractors & Consultants
- UN Volunteers
- All other non-staff
Now that the roll-out is complete, mission travel processes are aligned with the Secretariat, and all employee groups across the Organization are using Umoja to raise travel requests. The UN has finally achieved complete adoption of Umoja Foundation and Extension 1. For more support and information, see below!
- Umoja Travel Solution FAQs
- Distance Learning Materials for Travel
- Individual Uniformed Personnel (IUP)
- National Staff members
- Umoja Travel Job Aids
- Create Standalone Expense Report
- Create Within Mission Travel
- Create and Official Travel Request at No Cost to the UN
- Cheat Sheets:
- How to Raise a Travel Request in Umoja (for National Staff)
- How to Raise a “within mission” Travel Request in Umoja (for Individual Uniformed Personnel)
- How to Raise an Expense Report in Umoja (for all)
- Umoja Travel Awareness - Townhall Presentation
- Recommended Checklist for Approval of Official Travel Requests in iSeek (please use your Unite ID to log in)
Posters and graphics
Supply Chain Management | GDP
- Need to log-in to Umoja? Take a look at the Umoja Step-by-Step Login Guide
- The GDP Roles Guide provides a detailed description for each role
- Find the T-Codes for each process on the GDP T-Codes Cheatsheet
- The End-to-End Roadmaps and Cheatsheets simplify process details within specific areas of Umoja
- Ramp-up Log
- Supply Chain Management Newsletter
- UE2 - Supply Chain Management Phase 1 - Issue 2 | November 2017
- UE2 - Supply Chain Management Phase 1 - Issue 1 | September 2017
Umoja Functional Areas (C5)
Umoja has changed the way the UN conducts many transactions and activities, including how UN Personnel manages administrative functions, benefits and entitlements. During C5 deployment, some key functional areas transformed by Umoja include:
Personnel Administration and Entitlements
Payroll and Benefits
Staff Payroll and Tax Data Collection
Monthly and Yearly Biennium Activities