Umoja News and Updates | Take a look inside: Requesting Access to Umoja is getting easier
REQUESTING ACCESS TO UMOJA IS GETTING EASIER
We are pleased to announce that on Monday 25 July 2016, Umoja will launch a new User Access Provisioning
application.
The new application will expedite the process of requesting and granting access to Umoja by processing
requests directly in the Umoja portal, automating the workflow process and replacing all paper requests and
signatures.
The new UAP process will look like this: 1) your Security Liaison Officer (SLO) will help you and your manager
understand which Umoja Enterprise roles apply to you 2) the SLO then enters the Roles in the UAP application
3) You review the role(s) and enter the name of your supervisor 4) the request is routed to your supervisor
for approval 5) final clearance is requested from the appropriate Functional Approvers 6) upon approval, Umoja
will automatically provision your Enterprise Role(s) and send you an email confirming your access has been
granted.
The new UAP application will also integrate with the iNeed Customer Relationship Management (CRM) system to
create a request to update Umoja workflow tables. This will reduce the turn-around time to granting all access rights
needed by Certifying and Approving Officers. SLOs will have full visibility into the process via a Work Center.
S/he will know if a request is pending approval from you, your supervisor or a Functional Approver. Reports on the
status of open requests will also be available.
In preparation for the roll out of the UAP application, a series of training sessions were conducted by the Umoja
Application Security Team with SLOs and FAs, to review the new features and functionalities of the UAP
application.
Umoja users, in particular Chiefs of Section, are encouraged to review the following information:
User Access Job Aids: Approve UAP Request and End User Confirm UAP Request
Umoja User Access Provisioning page in iSeek
Please note this information has also been posted in the latest blog on the Umoja website and iSeek.
BUSINESS INTELLIGENCE UPDATE
We are please to confirm that the Umoja BI system is available once again. The UN, in collaboration with
supporting vendors, performed major work on the BI system to fix the problems that caused the service outage.
We thank you as always for your collaboration and patience.
Updates on performance issues will be posted under the BI icon of the Umoja Production Portal page.
Also stay tuned to the System Alerts on the Umoja website for more information.
NEW/UPDATED JOB AIDS
Updated Job Aids
Fixed Assets Management - Asset Accounting and Assets Under Construction
2.1 Manual Acquisition of Fixed Assets (Current Year)
2.2 Asset Creation Related to Prior Years
3.1 Assets under Construction- Set up of the Cost Collector- (WBSE/IO)
3.3 Assets Under Construction- Final Settlement
3.4 Assets Under Construction- Reports and Analysis
7.1 Adjustments to Accumulated Depreciation
New Job Aids
Employee/Manager Self-Service - User Access
Approve UAP Request
End-User Confirms UAP Request
Fixed Assets Management - Asset Accounting
7.2 Changing Asset Useful Life
Grants and Project Management - Project Management
Creation and Maintenance of of Standard WBSE
Create a Project Cost Plan
UMOJA RELEASE NOTES
Now creating and editing travel events is available to Staff with TV.06 roles. Read this and
other enhancements in the Umoja Release notes.
SHARPEN YOUR SKILLS
Record beneficiaries in Umoja
Umoja helps staff manage their beneficiaries and entitlements. Take a look at the Beneficiaries
tutorial, under Personal Information on the ESS/MSS page of the Umoja website to learn more.
UNIFIL HOSTS UMOJA TOWNHALL MEETING
The United Nations Interim Force in Lebanon (UNIFIL) hosted its second Umoja Townhall meeting this
past 14 June 2016. The Townhall focused on C5 Deployment activities and was attended by more than
300 national staff members. To read the full story, visit the latest Umoja blog.