Umoja News and Updates

JULY ESS/MSS PAYROLL LOCK SCHEDULE

As part of the monthly payroll processing, specific Employee and Manager Self-Service functionality are unavailable for a period of time. 

For the month of July 2017, the following ESS/MSS freeze schedule will be in effect: 

• NY based General Service (L1), MINUSTAH and MC based General Service (LF) staff pay areas: from Wednesday, 12 July at 5pm (NY time) to Tuesday, 18 July at 9am (NY time); 
• International staff of Peacekeeping Missions and Special Political Missions (IF) on UNHQ payroll and MINUSTAH and MC Uniformed Personnel (MA) pay areas: from Friday, 14 July at 5pm (NY time) to Friday, 21 July at 9am (NY time); 
• NY based Professional and higher category & other staff (I1, SS, SC and SW) pay areas: from Monday, 17 July at 5pm (NY time) to Monday, 24 July at 9am (NY time). 

To find out which ESS/MSS functionality will be available during the freeze schedule, please visit the HDG Support page in iSeek or the Umoja website.

GALILEO’S SEND OFF > UMOJA’S TOUCH DOWN

The Galileo Decommissioning Project (GDP) is one of the key initiatives being implemented by the Department of Field Support in close collaboration with Umoja. GDP was officially launched in December 2016 as part of Phase 1 of Umoja Extension 2 (UE2), with the objective of migrating the UN Peacekeeping and Special Political Missions inventory and fleet management data from the current system (Galileo), to the UN’s enterprise resource management system (Umoja). The solution is scheduled for deployment at the beginning of September 2017.

Taking into account the delivery challenges associated with such a large-scale business transformation initiative, and the significant impact on the day to day work of staff, the GDP Solution Design and Change Management teams conducted a series of workshops in the missions to initiate knowledge transfer. Over the course of five weeks in May and June 2017, the GDP team visited 20 peacekeeping and special political missions, as well as three offices away from headquarters, and delivered training. According to Fuad Mohammednur, a workshop participant from MONUSCO - “the workshop provided an overview of the main changes in business processes and an opportunity to discuss the impact of Umoja on the everyday activities of missions, which is key in preparing for post-Galileo life.”

In many ways, the September go-live will mark the start of a new way to manage logistics, property management and service delivery functions. For more information on GDP, read the latest Umoja blog.

JOB AIDS

Umoja Job Aids offer the most up-to-date guidance to successfully run transactions using Umoja. Please visit the Job Aids page often to ensure you are using the most recent version of any needed document.  

Fixed Assets Management 
Updated 4.1 Retirement of Assets 

Travel Management 
New BI Travel Report: Pending Travel Requests by Budget Period 
New BI Travel Report: Pending Expense Reports by Budget Period

RELEASE NOTES

Are you interested in the latest enhancements to the Umoja solution? Visit the Umoja website for the most recent Release Notes, featuring over 30 improvements made in Umoja throughout June. Some of the enhancements affect HR Entitlements, including Education Grant processing. Similarly, a new Custom T-Code in Fixed Assets enable users complete closing regardless of incomplete assets. For specific details on these and other changes, take a look at the latest Release Notes.