Umoja Release Note: 26 June 2017

Umoja Release Note: 2017-042
For the period 30 May – 26 June 2017


Umoja System Changes

CS: SD - Sales and Distribution

INTTRK-12578 (16 June)
In the billing due list (T-Code: VF04), the shipping point field is now mandatory. Though the shipping point is the same as the plant, the user creating the billing (invoicing) documents now needs to enter the shipping point (plant) which he/she is performing the billing for. This will prevent billing sales orders of other entities (plants) 'by mistake'. 

The Print Invoice report (from T-Code VF31), which can be used to print multiple invoices, now has an additional column for shipping point which will allow the users to filter/sort by the plant which they handle.

CS: SD - Sales and Distribution, FI: AR - Accounts Receivable

INTTRK-12816 (16 June)
WO/CCBREQ# SR : RFS-1-4665138037, WO : WO-RFS-1-4665138043
For all SP & NSP distribution channels for UNPA, when the below materials are used on sales orders for handling & registration fees (AAG 35), the revenue is now posted only to "Spendable" G/L accounts. 

2000000902 >UNPA Handling, Stamp (EA) 
2000000903 >UNPA Handling, Non-Stamp (EA) 
2000000904 >UNPA Registration, Domestic (EA) 
2000000905 >UNPA Registration, International (EA)

CS: RE - Real Estate

INTTRK-13197 (9 Jun)
WO/CCBREQ# WO-IM-1-4862144251
An update has been made to the setting for Functional Locations. Previously, the settings for the Functional Locations for architectural object types Site, Land and Building were specified to “Create only.” As a result, any changes made later to the master data of the architectural objects (Site, Land and Building) were not being updated in the master data of the Functional Location. Now, changes made to master data of Architectural Objects are automatically updated in the master data of Functional Locations.

CS: TV - Travel Management

INTTRK-13233 (15 June)
All links under 'Reporting', except 'Trip Document Tracking', have been removed as they provide inaccurate data. This applies to all roles (HR admin, HR Partner, Travel Admin, Travel/Shipment/Claims and Certifying Officer) that had previously had access to these links. These reports will be available through BI Reporting.

INTTRK-10582 (15 June)
WO/CCBREQ# WO-IM-1-3784694951; WO-IM-1-4021253330; WO-IM-1-4273332813; WO-IM-1-4009626645; WO-IM-1-4337035409
Outstanding invoices for dependent-only travel requests, which had previously received the error message "Traveller's Index 00000049 12 87 does not exist in the system", can now be resolved. Pending invoices of this type should be processed now.

FI: AP - Accounts Payable

INTTRK-13002 (2 Jun)
WO/CCBREQ# WO-IM-1-4806172261
The T-code ZAPFBL1NN report had previously been displaying incorrect values in certain circumstances. Now, the report considers the documents based on splitting dimensions within the business area, synching with N report selection criteria, and resolving the errors.

INTTRK-12228 (2 Jun)
This update is the first release of enrichment to invoices generated through ERS (Evaluated Receipt Settlement - Transaction code MRRL). Developments include:

  1. Populating Vendor Invoice Line text with text from Service Entry Sheet (SES) Header 
  2. Populating Invoice Reference Key 1 and 3 fields with entries applicable to Troop/Police Contributing Country COE/Troop reimbursement invoices

INTTRK-13186 (9 Jun)
WO/CCBREQ# WO-RFS-1-4848363352
Cash journal #5445 has been created for OCHA CBPF office in Jerusalem with currency ILS, Fund- 32DDN, 
Grant-M1-32DDN-000002 and BA S200.

INTTRK-13221 (13 June)
WO/CCBREQ# WO-RFS-1-4881849613
Two cash journals were created for ECA SCMS offices in Addis Ababa under BA R100, currency ETB, and fund 10UNA.

INTTRK-13332 (23 June)
WO/CCBREQ# WO-RFS-1-4919189846
A new payment term, Z065, has been created for payment within 7 days (0.8%).

INTTRK-13325 (23 June)
WO/CCBREQ# WO-RFS-1-4917741845
New OCHA cash journal 5801 has been created under fund 32DDN, grant M1-32DDN-000002, and currency NGN in Maiduguri (Nigeria).

INTTRK-13324 (23 June)
WO/CCBREQ# WO-RFS-1-4916719508
All MENUB cash journals under BA M026 have been successfully closed (cash journals 5555 to 5559).

FI: AR - Accounts Receivable, FI: AP - Accounts Payable, FI: TR - Treasury and Cash Management

INTTRK-11002 (15 June)
WO/CCBREQ# WO-RFS-1-1977738353 (SR RFS-1-1618814169) and UPIR Items 9 and 113
A warning has been implemented to populate the payment method in the Vendor line item of AP and AR payments. The warning can be ignored, however it is good practice to populate the payment method. For further reference, the payment method cheat sheet is published with the job aids. There are consequent checks based on this check, i.e. if a partner bank has been specified in case the payment method is of type EFT.

FI: FA - Fixed Assets (Asset Accounting)

INTTRK-13108 (9 Jun)
A new Custom T-Code has been introduced for Asset Accounting Year-End Closing: ZAA_AJAB. The Asset Accounting Year-End Closing Process stays the same - all checks, validations and corrections must proceed as usual. ZAA_AJAB now enables the user to complete closing regardless of incomplete assets (missing Business Area, Fund and/or Grant) coming from Shopping Carts and Purchase Order in progress, that have not yet been capitalized. 

All other required elements and values in Asset Master Records of capitalized assets are not excluded from checks. The user performing the closing is still responsible for confirmation of all other elements, following standard steps in Asset Accounting Year-End procedure.

FI: GL - General Ledger

INTTRK-10897 (15 June)
The Financial validation rule to check Fund and Business Area has been extended to include expense and revenue accounts.

INTTRK-10151 (15 June)
A new validation rule has been added to prevent "GMNR" postings when grant-related funds (32xxx or 33xxx) are selected. The Accounts Division in UNHQ will monitor and coordinate the cleanup of existing "GMNR" balances in 32-/33- funds. 

  1. Reversal transactions to correct original "GMNR" entries will still be possible. 
  2. Accounts Division will maintain a list of document types (e.g. KC, KY, KZ) to be allowed to bypass the validation. 
  3. Accounts Division will maintain a list of User IDs to be allowed to bypass the validation to facilitate the cleanup.

FI: TR - Treasury and Cash Management

INTTRK-13300 (16 June)
WO/CCBREQ# WO-IM-1-4808439476
A condition that had prevented users from entering IBAN for accounts in Monaco has now been resolved.

INTTRK-13284 (16 June)
WO/CCBREQ# IM-1-4888308711
An issue that had prevented the MT541 Swift message (trade confirmation) from being accepted by the Swift Alliance Access server due to an incorrect header has been resolved.

HR: BN - Benefits

INTTRK-13122 (2 Jun)
WO/CCBREQ# WO-RFS-1-4691564489
A correction has been made in the monthly health plan contributions of staff members in duty station DK00 (Denmark) currently or previously enrolled in UN World Wide Plan (Cigna). The contributions now properly reflect the rates of Western Europe. This may result in recoveries due to the lower rate group previously used.

HR: CT - Central Master Tables

INTTRK-13191 (2 Jun)
WO/CCBREQ# WO-RFS-1-4862028839, WO-RFS-1-4862029176
Revised rental subsidy maximums for Iran and Trinidad & Tobago, effective 1 Apr 2015, have been implemented in production and included in June payroll.

INTTRK-13265 (9 Jun)
WO/CCBREQ# WO-RFS-1-4893191420
Revised post adjustment rates and Rental subsidy threshold percentage for June 2017 are implemented in production, and have been included in June payroll.

HR: EN - Entitlements

INTTRK-13192 (22 June)
WO/CCBREQ# WO-IM-1-4808439476
Issues with the following three elements in Education Grant processing have been resolved and implemented:

  1. Incorrect proration in SLWOP logic if there is a contract extension during the school year period. 
  2. Proration of Special Equipment for SLWOP and Part time.
  3. Ceiling factor proration for specific scenarios. 

In addition, the external advance currency field is now open to support external advances paid in any currency other than the entitlement currency.

HR: HR - Human Resources Other

INTTRK-12974 (2 Jun)
WO/CCBREQ# WO-RFS-1-4799281713, WO-RFS-1-4879336482
HR, Time and Benefits reports now include the Cost Center code and text in the output (as a selection), i.e. users are now able to filter results by cost center or dept/mission name when running reports for larger input groups.

HR: OM - Organization Management

INTTRK-13280 (9 Jun)
WO/CCBREQ# WO-IM-1-4893457903
Creating a military position in Rawalpindi duty station (Pakistan) through the portal form had previously resulted in error due to the missing configuration of the employee group and duty station combination. The configuration has been updated, and it is now possible to complete the form without error.

HR: PA - Personnel Administration including Workforce Management

INTTRK-13330 (19 June)
WO/CCBREQ# WO-RFS-1-4896267828
Previously, Umoja had not allowed amending of infotype 0016 - contract element for period prior to go live. Configuration has now been updated to allow amendment to infotype 0016 for historical records.

HR: TM - Time Management

INTTRK-13150 (2 Jun)
WO/CCBREQ# WO-IM-1-4857102981
Summer working hours are now in effect in Vienna from Monday, 5 June 2017 to Friday, 8 September 2017. During this period, the working day is shortened by half an hour.

INTTRK-12949 (2 Jun)
WO/CCBREQ# WO-IM-1-4857102981
2017 Holiday Calendars have been updated for: 

  1. Kobe, Japan [J4] 
  2. Phnom Penh, Cambodia [KH] 
  3. Turin Italy [I4]
  4. Bonn [DE]

INTTRK-13177 (19 June)
WO/CCBREQ# WO-IM-1-4816958827
The uncertified sick leave quota deduction start date was previously being pushed back when revival took place. A configuration update has now been made to sync the USL deduction start date with that of the USL quota start date.

INTTRK-13276 (23 June)
WO/CCBREQ# WO-RFS-1-4884861799, WO-RFS-1-4840474749
2017 holiday calendars for duty stations that do not observe floating holidays in the calendar year have been configured. The four holiday calendars included have 10 holidays each in 2017. This is sixth set of holiday calendars for 2017, batches 15 and 16.

IN: SY - Security

INTTRK-12798 (9 Jun)
The following non-usable buttons have been removed from the portal in SRM:

  • PARK 

INTTRK-12677 (9 Jun)
Previously, end-users had been able to save their custom layouts for ECC reports globally. A standard layout has now been established so that all end-users share the same default view. Users are still able to set individual views, but may not save them without marking the user-specific check-box.

SC: LE - Logistics Execution

INTTRK-12720 (23 June)
WO/CCBREQ# CCBREQ-5418, WO-IM-1-4770043903
All equipment procured with non-USD currency will now be automatically converted at the point of receipt from Acquisition Value to USD. The current exchange rate translation at the time of Goods Receipt will be used.

SC: SA - Source to Acquire

INTTRK-12982 (16 June)
WO/CCBREQ# WO-IM-1-4658264028
An additional validation has been added to SRM in order to prevent the deletion of service items when down payments are applied to ordered purchase orders.

INTTRK-13190 (16 June)
WO/CCBREQ# IM-1-4869219031
For Shopping Carts which are funded by a grant, the Posted Date is now set to the date the Shopping Cart is rejected from the sourcing cockpit, rather than the date the cart was created.