Umoja News and Updates
NEW/UPDATED JOB AIDS
New Travel Job Aids
Travel Processing Office (TPO) Non-Commercial: Umoja is introducing "TPO Non-Commercial", a new Travel Management functionality. Its purpose is to streamline the workflow and approval of non-commercial travel requests, which are the trips that do not contain Commercial Air or Rail tickets. New enterprise roles can be assigned to staff who will process Non-Commercial Travel. Please refer to the TPO Non-commercial job aid for complete guidance.
Conference Paymaster
Updated Organizational Management Job Aids
Maintain Position
Maintain Org Unit
Position Funding Extension Form
Loan Position, Modify Loan, and Return from Loan
TRAVEL NEWS
Guidance on Expense Reports submitted without DSA
A number of users are reporting issues with DSA payment and/or reimbursement. When submitting the expense reports, all travelers please take note of the following items to ensure DSA is reflected accurately:
1. Select "DSA" and the appropriate Subsistence Country and Subsistence Region on all applicable itinerary lines
2. Ensure "I want the system to calculate the Subsistence Allowance" is checked
Kindly note that failure to indicate that DSA is payable, will result in recovery of any travel advances issued.
Travel Tips
Umoja users can find Travel Tips and Workarounds on the Umoja website, including this week''''s featured workaround on HR Mini-Master records.
ISSUE: Incomplete HR Mini-Master Records Affect Travel
Submitting incomplete HR Mini-Master data causes the synchronization of Business Partner records (HR-to-BP sync) to fail. As a result, Travel posting runs are unable to generate Financial (FI) documents. In such cases, travelers will not receive payments because their vendor record does not exist or is incomplete.
WORKAROUND: the most common causes of these problems are:
1. Failure to enter the traveler''s mailing address in Infotype 0006, Subtype 1. This field must always be populated, even with a simple period, in cases where addresses are not applicable. If this field is left blank, the synchronization will fail.
2. Use of invalid Employee Subgroup (ESG). XA (create index number) or E7 (other, badges) must NOT be used in an HR Mini-Master. Why? XA is a dummy value, generated initially by the system, and requires the user to assign a valid ESG to the traveler and E7 is not a valid category for anyone who will be transacting in any capacity with the Organization. The HR-BP sync specifically excludes these two employee subgroups (XA and E7) therefore travelers must not be assigned either of these categories.
UMOJA RELEASE NOTES
Take a look at the latest changes in Umoja, including the new cities which are now associated with the country "Occupied Territories” (formerly listed under Israel). Also view the latest changes introduced when attempting to use PR03. These and other enhancements to the Umoja solution are available in this week''s Release Notes.
SHARPEN YOUR SKILLS
User Access Provisioning (UAP)
The new UAP process is in effect, with improved automated and streamlined processes. To learn how the new process works, review the latest UAP Training materials:
Umoja UAP Application Training Slides
Umoja UAP Webi Reports Training Slides
Umoja UAP Application Phase 2 Training Slides
For detailed step-by-step instructions as well as additional resources, including a list of Security Liaison Officers, by entity, visit the Umoja User Access Provisioning page in iSeek.
All the best,
The Umoja Team
Email: umoja@un.org
http://umoja.un.org