Umoja Time Management Changes

Dear colleagues,

The Umoja Team and OHRM have been working diligently to make improvements to the Time Management module, in particular enhancements to Leave requests.

Changes to Leave requests effective as of 1 August 2016
Uncertified Sick Leave can now be claimed under two leave types:

Uncertified Sick Leave. Uncertified sick leave may be used when the staff member is unable to work due to illness or injury and does not require a medical diagnosis. See Staff Rule 6.2 for complete guidance.
Family Emergency Leave. Uncertified sick leave may be used for family related emergencies. See Staff Rule 6.2 for complete guidance. If this option is selected in Umoja, a comment indicating the type of family emergency is mandatory.

Time Managers no longer need to approve the two requests above. However, Time Managers will receive an email notification alerting them to the submission of the leave request.

Please be reminded that there continues to be a limit of seven days per leave cycle for Uncertified Sick Leave, including Family Emergency Leave.

Official Business will now be divided into two different types:

Official Business – Travel. If the Official Business involves travel, in addition to the leave request, you are required to access the “Travel, Shipment and Expenses” link in ESS and submit a separate request for the processing of the travel.
Official Business – No Travel. To record absences from the office on Official Business where no travel is required, such as attending a local off-site training course.

Each of the above Official Business leave types will now be routed to the Time Manager for approval.

Any Annual leave may be requested up to 12 months in advance
In an effort to allow offices plan further in advance, and as a result of feedback from entities, Umoja has been configured to allow staff members request Annual Leave up to one year in advance. Previously staff could only request leave 7 months ahead.

For your convenience, the time period during which staff can enter time requests in ESS is provided here and below.