Umoja Release Note: 4 November 2016

Umoja Release Note # 2016-027
For the period 24 October 2016 – 4 November 2016

Umoja System Changes

CS: TV - Travel Management

INTTRK-11335 (27 October 2016)
WO/CCBREQ# WO-IM-1-4288783122; WO-IM-1-4290225380
Repaired a defect where the portal was crashing while submitting / approving travel request with no budget (budget is zero or negative).

INTTRK-10828 (28 October 2016)
WO/CCBREQ# To follow
DSA deductions are now calculated correctly regardless of the mode of transportation chosen in the itinerary. There were some issues when modes of transportation other than "commercial aircraft" were selected. DSA deductions now remain even if the DSA box is unchecked and checked again.

INTTRK-9691 (28 October 2016)
WO/CCBREQ# IM-1-3917052831, WO-IM-1-3819283317
Validation for itinerary time fields has been enhanced and automated, to improve data integrity and eliminate "Cannot determine exchange rate for trip provision variant" errors in expense reports. 

00:00 is a 'blank' time value (midnight = 24:00), and may no longer be saved or submitted in any itinerary line. All new itinerary lines will default to 00:01/00:02 for departure/arrival times respectively. 

A valid progression of departure -> arrival date/time will be enforced for all itineraries. The system will automatically adjust arrival time to come after departure time (by one minute) if necessary, and display an informational message when such action has been taken. 

INTTRK-10851 (3 November 2016)
WO/CCBREQ# WO-IM-1-3784879869, WO-IM-1-4129199055, WO-IM-1-4095460044
The defect which was preventing approvals of expense reports in which there were negative amount recorded has been fixed. If you have any expense reports - from previous budget period or current - which you could not process previously in your work center due to negative expense lines, please try to process them now.

CS: TV - Travel Management, HR: SS - End User Service Delivery

INTTRK-11124 (28 October 2016)
WO/CCBREQ# WO-IM-1-4288783122; WO-IM-1-4290225380
ESS Travel solution will not be available for DFS C5 staff members. They will continue to use their existing foundation solution i.e. DFS FSS (Field Support System) to enact travel until further notice.

FI: AP - Accounts Payable

INTTRK-11337 (28 October 2016)
WO/CCBREQ# WO-RFS-1-4290628688
We have created 6 new cash journals for the SPM in Colombia with currency COP, fund 10UNA, grant GMNR, and Business area M017 for each cash journal.

INTTRK-11277 (28 October 2016)
WO/CCBREQ# WO-RFS-1-4274422798
OCHA Cash journal 5507 is available for location in Gombe (Nigeria) with currency NGN. The custodian name was updated, but the fund (32DDN), grant (M1-32DDN-000002) and BA S200 remained unchanged.

INTTRK-11265 (28 October 2016)
WO/CCBREQ# WO-RFS-1-4257477270
Imprest account 2130 for RSCE with currency USD, Business area P700, fund 20RSC, and grant GMNR has been created. We have closed MONUSCO Imprest Account 2030 as requested.

INTTRK-11171 (28 October 2016)
WO/CCBREQ# WO-RFS-1-4243318929
The Business area for imprest account of 2122 & 2123 (OSASG) have been changed from S100 to M028. Subsequently, the names have also been updated. The currency, G/L account and fund remained unchanged.

INTTRK-11352 (4 November 2016)
WO/CCBREQ# WO-RFS-1-4296232195
UNPA Cash Journals 5759 & 5760 were closed because Cash Journals S006 & S007 already existed.

FI: TR – Treasury and Cash Management

INTTRK-9423 (31 October 2016)
WO/CCBREQ# Green Jeans deferred item
ACH has been migrated from NACHA to XML: 

1) PPD to XML (payment method P) 
2) CCD to XML (Payment method A)

HR: CT - Central Master Tables

INTTRK-11218 (28 October 2016)
WO/CCBREQ# WO-RFS-1-4251648814
Revised General Service and National Officer salary scales including Language allowance, Dependency allowance and Pensionable remuneration for below countries have been implemented and will be included in November 2016 Payroll. 

GH00 Ghana eff 1 July 2016 
MA00 Morocco eff 1 may 2016 
ST00 Sao-Tome eff 1 July 2016

INTTRK-11179 (28 October 2016)
WO/CCBREQ# WO-RFS-1-4238063091
Revised General Service and National Officer salary scales including Language allowance, Dependency allowance and Pensionable remuneration for below countries have been implemented and will be included in November 2016 Payroll. 

PY00 Paraguay eff 1 July 2016 
BE00 Belgium, NO scale only. eff 1 June 2016 
BI00 Burundi eff 1 August 2016 
SN00 Senegal eff 1 June 2016 
ID00 Indonesia eff 1 July 2016 
BA00 Bosnia and Herzegovina eff 1 May 2016 
MT00 Malta eff 1 June 2016

INTTRK-11417 (4 November 2016)
WO/CCBREQ# WO-RFS-1-4309139500
Post adjustment, Rental subsidy waiver and Rental subsidy threshold % changes effective 1 Nov 2016

HR: EN - Entitlements

INTTRK-11258 (28 October 2016)
WO/CCBREQ# WO-RFS-1-4261061611
Repaired a defect where in some cases of separation and rehire of an SM, the EVE attribute DSTTY for the LOS at the Duty Station goes into an infinite loop. This caused the payroll processioning to fail for the SM. 

HR: HR - Human Resources Other

INTTRK-11104 (28 October 2016)
Mailing address is a mandatory field that triggers the BP synchronization process. In the past, omitting the mailing address field would result in a BP record to not be created for the corresponding Individual HR master record. Therefore that new record could not be used in Umoja applications, such as travel and consultant contracts.

As a result of a recent Umoja enhancement, a default mailing address is created when the user does not create one during appointment-related Personal Actions (i.e. Enter Meeting Participant, Preboarding/Onboarding and Enter non-staff - No PY). 
The default mailing address must be replaced with the actual address as soon as possible using Tcode PA30 /Edit individual Infotype.

HR: PY - Payroll

INTTRK-11310 (24 October 2016)
WO/CCBREQ# IM-1-4276872271
Two separate Payroll Areas have been created for UNMISS and UNISFA, due to the possibility of different Pay Dates.

INTTRK-11037 (28 October 2016)
WO/CCBREQ# Requested
If a staff member moves from WAE to another status on IT0016 in the middle of a month, the WAE days are not paid to the SM, as the rate generated in the payroll run is zero. The configuration is now updated to correctly process this case.

INTTRK-9416 (4 November 2016)
WO/CCBREQ# WO-IM-1-3778347230
Repaired a defect in the Pension Contribution Report where there was a discrepancy between Actual Contribution and Report Amount.

HR: SS – End User Service Delivery

INTTRK-11367 (4 November 2016)
WO/CCBREQ# WO-IM-1-4086803279
Repaired a performance issue when a Time Manager has many staff assigned resulting in poor performance or even a system crash.

IN: SY - Security

INTTRK-11044 (28 October 2016)
This change addresses user groups who have access to overwrite the Grant, Sponsored Program and Budget Control WBSE fields on the WBSE UN Assignment data tab. The following changes have been implemented: 

  • users with a Grants Account Approver role can access ZPJWBS only to modify the Grant and Sponsored Program values on a WBS element
  • users with a Budget Officer role OR a GM Budget Approver Released role can access ZPJWBS only to modify the Budget Control WBSE value.

IN: SY - Security, SC: PM - Plant Maintenance

INTTRK-11318 (28 October 2016)
WO/CCBREQ# WO-RFS-1-4246843695
Allowed SD.04 to release, update and display credentials for ZM02 Service Orders that are identical with the Service Order type ZM01.