Umoja Release Note: 31 December 2017

Umoja Release Note # 2017-049
For the period 27 November – 31 December 2017

Umoja System Changes

CS: RE – Real Estate

INTTRK-13749 (15 Dec)
A critical part of the Space Management UE2 Project is to provide users with the ability to record the Occupancy Status of Architectural Objects. A new tab has been added to Real Estate Architectural Object Type Building, Floor and Room. The new fields within the tab will now enable users to capture the Occupancy Status, Current Occupant and Validity period of the Occupancy. Additionally, in the case where the AO is associated with a real estate contract, users will now be able to identify the contract associated with the space. 

The Office of Central Support Services (OCSS) is currently establishing a deployment plan for the UE2 space management functionality. Users will be updated soon with the deployment plan.

INTTRK-13750 (15 Dec)
The functionality to Mass Update the Occupancy data for Architectural Objects has been created. The Occupancy Mass Change, provides the users with the utility required to reduce the effort involved in updating the occupancy of AO objects, by applying the changes in mass, rather than on a one-by-one case. A new custom T-Code, ZRE_MEAS_UPDATE, was created to allow this program to be executed by Real Estate Facility Planners (RE.01). 
The Office of Central Support Services (OCSS) is currently establishing a deployment plan for the UE2 space management functionality. Users will be updated soon with the deployment plan. 

CS: SD - Sales and Distribution, FI: FI - Finance Other

INTTRK-14436 (08 Dec)
WO/CCBREQ# WO-RFS-1-5264746283
The number format for country Somalia (SO) has been changed to 1,234,567.89 (a 'comma' for thousand separator & 'dot' for decimal).

CS: TV - Travel Management

INTTRK-14514 (30 Nov)
The amounts for 'Terminal Expense' (TRMS) and 'Terminal Expense FMbr' (TRMF) were changed for trips starting 01.12.2017, new rates are listed below: 

Terminal Expense (TRMS) for traveler: 
NY - Transport NOT provided = $78 
NY - Transport provided = $14 
Other Location - NO transport = $47 
Other Location - Transport provided = $14 

Terminal Expense (TRMF) for family members: 
NY Transport NOT provided =$26 
NY Transport provided =$7 
Other Location - NO Transport =$16 
Other Location - Transport provided =$7

FI: AP - Accounts Payable

INTTRK-14424 (15 Dec)
WO/CCBREQ# WO-RFS-1-5291401964, WO-RFS-1-5284286337
6 cash journals have been created for ITC (#5473, #5474, #5477 - #5480), and 8 cash journals have been closed for BINUCA. Data for closed cash journals can only be displayed.

INTTRK-14429 (01 Dec)
WO/CCBREQ# WO-IM-1-5258467475
Corrections made to custom AP and AR reports, ZARFBL5N and ZAPFBL1NN (Line item detail) so that Layout Variants can be applied.

INTTRK-14482 (08 Dec)
WO/CCBREQ# WO-RFS-1-5301660272
Two new VAT codes have been created for Lebanon: 

  • 11% Reimbursable (L5) 
  • 11% Non-Reimbursable (L6)

INTTRK-14532 (22 Dec)
WO/CCBREQ# WO-RFS-1-5337279951 & WO-RFS-1-5319029340
For OCHA in Kenya, cash journal #5492 is closed and #5827 is created. For OCHA in DRC, 3 cash journals (#5417, #5418, & #5419) are closed, and 2 cash journals (#5824 & #5825) are created. Data for closed cash journals can only be displayed.

FI: FM - Budget Implementation (Funds Mgmt)

INTTRK-14199 (01 Dec)
WO/CCBREQ# WO-RFS-1-5201485821
A new doc type SB was created and FM Derive updated. This Doc type will allow users to credit an GL expense account in Financial Accounting (in accordance with IPSAS), while at the same time deriving a Revenue commitment item in FM, 69401010S (Refund of Prior Year Expenditure).

INTTRK-13797 (29 Dec)
WO/CCBREQ# RFS-1-4896163240

  1. Funds 64CFA and 64CFS will be assigned to Multi Year Budget Period M99. 
  2. Budget can be entered under M99 and any unspent budget from B17 will be automatically available for M99. 
  3. Going forward from 2018 any new commitments raised and related follow-on documents for these funds will be assigned to M99. 
  4. If any commitments created before 1st January will derive B17 but if needed the user can change it to M99. 
  5. Any existing open commitments will remain with B17 and the follow-on documents will continue to derive the account assignment mentioned on the referenced commitment documents e.g. if a SES or MIR7 created against a PO created with B17 will continue to derive B17. 
  6. Completing the pre-commitments/shopping carts created with B17 will release the budget and will be available to spend against M99. 
  7. All commitment closure program related to year end activities to be run considering M99 changes i.e. no blanket closure at M99 level, should be at fund or lower (e.g. document) level.

FI: TR - Treasury and Cash Management

INTTRK-14290 (08 Dec)
WO/CCBREQ# RFS-1-5200978631
The list of traders is updated for the Treasury Module to reflect the current staff in Treasury. The new trader needs to be given authorization using the transaction TBT1 as communicated to Treasury. 

INTTRK-14322 (15 Dec)
WO/CCBREQ# RFS-1-5164530060, WO-IM-1-5116861419, WO-RFS-1-5222254335
This change implements new house banks in Brazil (BRL), Zambia (ZMW, USD) and Iraq (IQD, USD). Once the payment arrangements with the banks are in place the house banks will be used to perform the payments in the respective countries.

INTTRK-14446 (15 Dec)
WO/CCBREQ# WO-IM-1-4773240349
This change implements a cleanup program provided by SAP to correct cash reservation of reversed documents. SAP has also delivered a programmatic fix to avoid this issue going forward.

INTTRK-14323 (29 Dec)
WO/CCBREQ# WO-IM-1-4641797516, WO-RFS-1-4644578503, WO-RFS-1-4968811015, WO-RFS-1-5188548686, WO-IM-1-5243417379, WO-RFS-1-5282835092
With this update several house banks were closed as requested by UNHQ Treasury: 

INTTRK-14663 (28 Dec)
WO/CCBREQ# RFS-1-5357042261 RFS-1-5379760734, WO-RFS-1-5410554548
With this update the following two currency codes have been introduced as requested by UNHQ Treasury: MRU Mauritanian Ouguiya and STN Sao Tome and Principe Dobra. 

Please note that both currencies will be running in parallel to the legacy currencies until 30 June 2018. In a second system update a warning/error will be configured to reflect these changes.

HR: EN - Entitlements

INTTRK-14513 (08 Dec)
Rental subsidy eligibility has been granted in ECC for GS staff members on temporary assignment with change in duty station and with SPA to P grade.

INTTRK-14683 (29 Dec)
As a result of the ICSC recent changes, the EG designated d/s indicator is no longer published. The change to the automated CMT tool factors the new xml structure.

HR: OM - Organization Management

INTTRK-13753 (08 Dec)
Transaction RE_RHRHAZ00 is now available for OM Display, OM admin, Budget Admin, and Super Budget Admin roles in Organizational Management module.

HR: TM - Time Management

INTTRK-13877 (08 Dec)
WO/CCBREQ# WO-RFS-1-5128959586
Working hours during the seventy-second session of the General Assembly for staff members at United Nations Headquarters have been updated per ST/IC/2017/26. 

INTTRK-14172 (29 Nov)
WO/CCBREQ# WO-RFS-1-5172178799, WO-RFS-1-5145963459, WO-RFS-1-5203374800, WO-RFS-1-5084019881
Changes made to 2017 Holiday Calendars for Argentina, Trinidad and Tobago and Pakistan. 

IN: SY - Security

INTTRK-14470 (05 Dec)
WO/CCBREQ# WO-IM-1-5292600109
A fix has been introduced ensuring that invoices can be posted where the PO contains any asset class.

SC: PM - Plant Maintenance

INTTRK-13824 (08 Dec)
T-code IE36 is added to Enterprise Roles SD10 and SD11. This allows equipment master data maintainer roles to run report IE36 to support the extraction and mapping between the vehicle/equipment number and the Carlog identifier. 

INTTRK-14472 (08 Dec)
WO/CCBREQ# RFS-1-5298936711: Configuration Change for PW Notification
Please note that within Notification Type "PW" it is now mandatory to include the case type (HPSB, LPSB, Designated Authority). 

INTTRK-14523 (15 Dec)
This change request is created to add the LIS –Logistics Information System transactions to existing roles, which was previously missed.

INTTRK-14487 (22 Dec)
The Partner Types associated with the Equipment Records have been added to the report structure, which allows the assigned equipment to be detailed within the report output: IH08 - Equipment/Classification Data and IE07 - Multi-level equipment report to extract user accountable (to whom the equipment is assigned). 

SC: SA - Source to Acquire

INTTRK-14029 (08 Dec)
Corrected an issue in the SRM Document Closure Program which prevented the successful closing of an RFx. This prevented the successful reduction of the associated pre-commitment. This was due to RFx response not being successfully closed, when a follow-on PO item was deleted.

INTTRK-14522 (15 Dec)
WO/CCBREQ# WO-RFS-1-5282164051, WO-RFS-1-5363437691
New purchasing groups are made available for DPI and UN HABITAT: 
813 - HABITAT LVA - Tunis 
418 - DPI LVA - Beirut 
419 - DPI LVA - Colombo 
420 - DPI LVA - Dhaka 
425 - DPI LVA - Islamabad 
426 - DPI LVA - Jakarta 
427 - DPI LVA - Kathmandu 
428 - DPI LVA - Manila 
429 - DPI LVA - New Delhi 
430 - DPI LVA - Yangon 
431 - DPI LVA - Asuncion 
432 - DPI LVA - Bogota 
433 - DPI LVA - La Paz 
434 - DPI LVA - Lima 
435 - DPI LVA - Panama City 
436 - DPI LVA - Port of Spain 

DPIs LVA purchasing groups were renamed using cities instead of countries: 
407 DPI LVA - Argentina to DPI LVA - Buenos Aires 
408 DPI LVA - Australia to DPI LVA - Canberra 
409 DPI LVA - Belgium to DPI LVA - Brussels 
410 DPI LVA - Brazil to DPI LVA - Rio de Janeiro 
411 DPI LVA - Czech Republic to DPI LVA - Prague 
412 DPI LVA - Japan to DPI LVA - Tokyo 
413 DPI LVA - Kenya to DPI LVA - Nairobi 
414 DPI LVA - Mexico to DPI LVA - Mexico City 
416 DPI LVA - Russia to DPI LVA - Moscow