United Nations Welcome to the United Nations

Umoja Release Note: 27 November 2016

Umoja Release Note # 2016-029
For the period 14 November 2016 – 27 November 2016

Umoja System Changes

CS: TV - Travel Management

INTTRK-11420 (18 November 2016)
WO/CCBREQ# WO-IM-1-4318339953 WO-IM-1-4332578117 WO-IM-1-4332334410 WO-IM-1-4328919555; WO-IM-1-4329170221 WO-IM-1-4332675096 WO-IM-1-4315088927 (INTTRK-11466)
Description
A residual defect from INTTRK-9691 has been corrected whereby the system replaced the lump sum amount entered for a dependent child with the lump sum amount for an adult.

INTTRK-11031 (25 November 2016)
WO/CCBREQ# WO-IM-1-4204073270
Description
Text of the Email notifying staff that a recovery has been initiated had included an instruction to contact their HR Partner if they have any questions. This is incorrect and has been removed.

INTTRK-10000 (25 November 2016)
WO/CCBREQ# WO-IM-1-3918269301
Description
Certain scenarios resulted in a discrepancy between the custom status of a travel request and the SAP standard status, causing various problems related to workflow and finance integration. These have been resolved for travel requests. An additional INTTRK (10682) is in progress to address similar issues for expense reports.

INTTRK-8021 (25 November 2016)
WO/CCBREQ# WO-IM-1-1734415746
Description
The default logic for Shipment Processing Office has been corrected and will no longer display duplicate values.

INTTRK-10810 (26 November 2016)
WO/CCBREQ# WO-IM-1-3836552005; WO-IM-1-3764674744; WO-IM-1-3794130881 
Description
This INTTRK resolves the defect whereby commercial tickets in non-USD currency were being revalued during expense report creation, resulting in 'budget period expired' errors.

FI: AP - Accounts Payable

INTTRK-11486 (18 November 2016)
WO/CCBREQ# WO-RFS-1-4337920476
Description
Cash journal 5314 has been reopened as per request from the UNHABITAT changing the name and the currency and fund. We have also created 2 additional cash journals for Cairo and Khartoum using 2 cash journals previously closed (5333 & 5340) updating the name and currency only as the fund and grant remained the same.

FI: AR - Accounts Receivable

INTTRK-10858 (25 November 2016)
WO/CCBREQ# CCBREQ-4375
Description
Changes introduced to issuances of Member State Assessment letters so that the signature of the Contributions Approver is automatically included, the assessment can be emailed to Member States, and an address label is printed.

FI: GM – Grants Management

INTTRK-9964 (18 November 2016)
WO/CCBREQ# Identified in Internal Regression Testing
Description
Differences between GM and FM arising from the revaluation of Purchase Orders have been fixed.

FI: TR - Treasury and Cash Management

INTTRK-11001 (16 November 2016)
WO/CCBREQ# WO-RFS-1-4133087688
Description
Added new house banks to support the new mission in Colombia and a conference in Morocco. 

INTTRK-11535 (22 November 2016)
WO/CCBREQ# WO-RFS-1-4133087688
Description
The new house banks in Morocco and Colombia are now also setup for bank to bank transfers allowing Treasury to send money to replenish the account.

HR: CT - Central Master Tables

INTTRK-11503 (15 November 2016)
WO/CCBREQ# Will be provided
Description
Implemented mid-month post adjustment for November, 2016.

INTTRK-11502 (15 November 2016)
WO/CCBREQ# In progress
Description
Revised General Service and National Officer salary scales for Tajikistan has been implemented and included in Nov, 2016 payroll. 

http://www.un.org/Depts/OHRM/salaries_allowances/salaries/tajikist.htm 

Tajikistan NO eff 1 June 2014 for staff on board prior to 1 Nov 2015 
Tajikistan NO eff 1 June 2014 for staff recruited on or after 1 Nov 2015 
Tajikistan GS eff 1 Oct 2015 for staff on board prior to 1 Nov 2015 
Tajikistan GS eff 1 Oct 2015 for staff recruited on or after 1 Nov 2015

INTTRK-11453 (15 November 2016)
WO/CCBREQ# WO-RFS-1-4317462700, WO-RFS-1-4317462788
Description
Revised Rental Subsidy maximum rent for below was implemented in Nov, 2016. 

 Abuja, Nigeria eff 1 Apr 2015 and 1 Oct 2016 
 Buenos Aires, Argentina eff 1 Feb 2016  

INTTRK-11424 (15 November 2016)
WO/CCBREQ# WO-RFS-1-4298860653
Description
Revised salary scales including language allowance, pensionable remuneration and dependency allowance for following was implemented in production and included in Nov, 2016 payroll. 

General Service and Language Teacher for Geneva, Switzerland 
a) No change for those onboarded prior to 1 June 2016 and effective 1 Sep 2016 
b) Increase for those onboarded on or after 1 June 2016 and effective 1 Sep 2016 

General Service scales for Paris, France 
a) Increase for those onboarded prior to 1 Jan 2000 and effective 1 Sep 2016 
b) Increase for those onboarded on or after 1 Jan 2000 and effective 1 Sep 2016

HR: PY - Payroll

INTTRK-11334 (18 November 2016)
WO/CCBREQ# WO-IM-1-4295810747
Description
This INTTRK addresses issues around the display of the claim and claim carried forward wage types on the UN Salary Statement. These wage type /561 and /563 cause the Salary Statement to be out of balance.

INTTRK-11469 (25 November 2016)
WO/CCBREQ# IM-1-4328612701, IM-1-4348746831
Description
ESS bank details on behalf portal: 

The Branch ID field is no longer greyed out for Travel Bank. Both the on-behalf requestor and the approver can now maintain this field. 

The SWIFT code in the Bank Name is displayed.

IN: SY - Security

INTTRK-11487 (18 November 2016)
WO/CCBREQ# WO-IM-1-4335268724
Description
User with the role PA.04 (HR Partner UPs) assigned to his profile for Cluster 5 was unable to add remarks while processing the PA. This has now been fixed.

INTTRK-10551 (18 November 2016)
WO/CCBREQ# CCBREQ-4339
Description
New Movement Types are available in Umoja Inventory Management: 

  • Transfer between storage locations linked to different Fund/Fund Center in same Plant 
  • Receipt into stock without reference to a Purchase Order (Addition to Stock) 
  • Return to stock of new items with a value 

Dedicated Job Aids with detailed instructions will be available for each one of the Exception Processes in the Job Aids page of the Umoja website

The authorizations for the new movement types have been created as described in the relevant training material, section 'Overview'.

PP: PJ - Project Management

INTTRK-10935 (18 November 2016)
WO/CCBREQ# WO-IM-1-3964861777, CCBREQ-4792, WO-IM-1-4240526248
Description
INTTRK-10935 was raised to target user groups who have access to overwrite the Grant, Sponsored Program and Budget Control WBSE fields on the WBSE UN Assignment data tab. With this INTTRK being implemented: 

  • users with a Grants Account Approver role can access ZPJWBS only to modify the Grant and Sponsored Program values on a WBS element
  • users with a Budget Officer role OR a GM Budget Approver Released role can access ZPJWBS only to modify the Budget Control WBSE value

SC: LE - Logistics Execution

INTTRK-9927 (18 November 2016)
WO/CCBREQ# CCBREQ-4339
Description
New Movement Types are available in Umoja Inventory Management: 

  • Transfer between storage locations linked to different Fund/Fund Center in same Plant 
  • Receipt into stock without reference to a Purchase Order (Addition to Stock) 
  • Return to stock of new items with a value 

Dedicated Job Aids with detailed instructions will be available for each one of the Exception Processes in the Job Aids page of the Umoja website:

SC: SA - Source to Acquire

INTTRK-11411 (23 November 2016)
WO/CCBREQ# WO-IM-1-4282176135
Description
Several asset materials with reference to material group 39121011 (Uninterruptible power supplies (UPS)) have not been mapped to any GL account. This release is to map those asset materials to asset class 430 and GL Account 27171510.

INTTRK-11429 (25 November 2016)
WO/CCBREQ# WO-RFS-1-4308121993, WO-RFS-1-4251396100
Description
New Purchasing Groups created for MINUSCA (GM) and UNODC Mali (LVA)

INTTRK-11356 (25 November 2016)
WO/CCBREQ# WO-IM-1-4250342928; WO-IM-1-4242917410; WO-IM-1-4270070933
Description
Implementation of fix provided by SAP to resolve error when processing Service Entry Sheet (SES) documents for service lines which have a multiple account assignment.