Umoja Release Note: 27 August 2017

Umoja Release Note # 2017-045
For the period 17 July – 27 August 2017

Umoja System Changes

CS: TV - Travel Management
INTTRK-8184 (4 August)
A new process has been created which will manage the closure of trips with open commitments for an expiring budget period.
INTTRK-10931 (16 August)
The check for "Allow system to calculate DSA" is no longer available for travel requests and standalone expense reports, as the system now calculates DSA based on the DSA type selected in the itinerary. This check will still be available for expense reports created for travel requests, since it is still needed for creation of expense reports under expired budget periods when the DSA rate has changed since the approval of the travel request.
INTTRK-13378 (24 August)
A new cancellation process for shipment solution is now available.
INTTRK-13469 (25 August)
Previously, the amend shipment action did not allow amendment and entering additional shipment amount without update of the funds commitment. Now, once the Shipment Unit amends the Shipment Request for additional shipment cost, the system triggers work flow to the Travel Shipment Approver (Certifying Officer). The initial funds commitment is then updated upon TSA approval. 
FI: AP - Accounts Payable
INTTRK-13515 (21 July)
WO/CCBREQ# WO-RFS-1-4979379054
All ONUCI cash journals have been closed.
INTTRK-13493 (21 July)
WO/CCBREQ# WO-RFS-1-4968711110
Cash journal 5803 has been created for OCHA in Dire Dawa, Ethiopia with fund 32DDN, BA S200, grant M1-32DDN-000002 and currency ETB.
INTTRK-13680 (18 August)
WO/CCBREQ# WO-RFS-1-4992578935
Cash Journal 5804 for UNIC in Warsaw with PLN as currency has been created.
INTTRK-13543 (18 August)
WO/CCBREQ# WO-RFS-1-4990577377
Cash journal 5760 has been created for OHCHR in Ethiopia.
INTTRK-13198 (21 August)
WO/CCBREQ# WO-IM-1-4741799213
FA forms had not been displaying any information in the “approved by”, “email”, “Dept/office”, and “date approved” fields. This issue has been resolved, and the fields now display the correct information.
INTTRK-13728 (25 August)
WO/CCBREQ# WO-RFS-1-5065846105
Cash journal 5805 has been created for UNMM in Dohuk, Iraq.
INTTRK-13718 (25 August)
WO/CCBREQ# WO-RFS-1-5063039091
A new 35% non-reimbursable VAT code SK for Sudan has been created.
INTTRK-13236 (25 August)
The reference key 3 field for editing and entry on vendor invoices has been enabled. This field carries information used in the newly enhanced Evaluated Receipt Settlement (ERS) process.
FI: GM - Grants Management
INTTRK-9462 (25 August)
WO/CCBREQ# WO-IM-1-2112892001; WO-IM-1-2959745609; WO-IM-1- 3548922894 and CCBREQ-4773
The following enhancements have been made to Grant Master Data.
1. Grant Creator and Grant User roles can now modify the following fields through t-code GMGRANT even when the grant is under status "Award/Operational" or "Closing".
  •  "Name" and "Description" under "General Data" tab
  •  "External Reference", "Internal Reference" and "Funding Origin" under "Reference" tab
  •  All fields under "Amendment" tab
  •  All fields under "Terms and Conditions" tab
2. Billing rule is not editable by any Grant role once the status is under "Award/Operational".
3. Error message is displayed when there is a conflict between the Internal Order and Grant Master Data in relation to Grant or Sponsored Program values.
FI: TR - Treasury and Cash Management
INTTRK-13537 (25 August)
WO/CCBREQ# WO-RFS-1-4403360870, CCBREQ-5693
Report ZAPFBL1NN has been enhanced to facilitate Troop/COE processing. 
The following items have been included: 
  • alternate payee and permitted payee by BP number and name 
  • partner bank type 
  • bank country, bank key, masked account number (last four digits), valid from/to, account holder and account name 
  • Swift/BIC and bank name
INTTRK-13323 (25 August)
WO/CCBREQ# WO-IM-1-4814038187
This fix addresses a condition with incorrect display of TAG 57D for Timor Leste in MT103 Swift message format in the event that the Swift BIC is present for the Payee Bank. In this case, option 57A is now displayed as required by SWIFT.
HR: CT - Central Master Tables
INTTRK-13507 (28 July)
WO/CCBREQ# WO-RFS-1-4974258399
Rental maximum amounts for 46 Colombian duty stations have been updated effective 01.05.2017.
INTTRK-13686 (11 Aug)
WO/CCBREQ# WO-RFS-1-5053850858
ICSC introduced PTA for Switzerland effective 1 May 2017, i.e higher rate (including PTA) for those with entry on duty station prior to 1 May 2017 and lower rate (without PTA) for those with entry on duty station on or after 1 May 2017. 
Subsequent to that, OHRM/Policy decided to implement this change effective 1 Aug 2017, and ICSC also changed the entitlement effective date to 1 Aug 2017.
HR: PA - Personnel Administration including Workforce Management
INTTRK-13529 (16 August)
WO/CCBREQ# WO-IM-1-4957519681
The PA.12 role for OSESG-Yemen now points to the parent org unit. Previously it had been assigned to a lower org and access was limited. Now, it allows the mission HR staff to inquire the records of all staff in the field under the OSESG-Yemen.
HR: PY - Payroll
INTTRK-10992 (25 July)
This enhancement enables sending TAX settlements and certain TAX advanced payments in an EFT (Electronic Fund Transfer) for UN staff member based on the payroll, travel and other bank account configuration.  This automates the cash control override for the Umoja TAX payment process and provides the segment information for reporting.  
HR: TM - Time Management
INTTRK-13477 (28 July)
WO/CCBREQ# WO-RFS-1-4925596699
Holiday Calendars 2017 have been configured for duty stations that do not observe one day of floating holiday in the calendar year. These calendars have 10 holidays each in 2017.
IN: SY - Security
INTTRK-13143 (21 July)
T-Codes S_ALR_87012326 Chart of Account and S_ALR_87012333 GL Account List have been added to the Cashiers, Finance Accounting and Financial Management enterprise roles. Refer to newly published Job Aid "Chart of Accounts and GL Account Lists" on iSeek.
INTTRK-13169 (25 August)
T-code ZAPFBL1N has been removed from enterprise roles. ZAPFBL1NN should now be instead used.
INTTRK-13045 (25 August)
WO/CCBREQ# WO-RFS-1-2014910098
New Security Roles for BI Service Desk Dashboards/Reports have been created.
SC: LE - Logistics Execution
INTTRK-13428 (28 July)
WO/CCBREQ# WO-RFS-1-4932898829
The new storage location 4109 SSS Fridge RB has been configured.
SC: MM - Materials Management
INTTRK-12180 (25 August)
Updates to the split of the Financial Accounting posting as a result of revaluation of inventory using MR22/MR21 have been completed. The updates ensure that the posting in Financial Accounting matches the total posted at the SLOC level for unrestricted stock in LE.
SC: PM - Plant Maintenance
INTTRK-12839 (4 Aug)
An enhancement has been applied to ensure that the settlement rule on the Service Order is automatically updated with the same values as the Location Tab irrespective of the funding source (Cost Center, WBSE and Internal Order).
SC: SA - Source to Acquire
INTTRK-13338 (4 Aug)
WO/CCBREQ# WO-IM-1-4871855668
Corrects an issue whereby Purchase Orders set for Final Invoice in ECC had resulted in the grant's commitment in the GM Ledgers not being released. This effects Purchase Orders closed only in ECC, not SRM.
INTTRK-13213 (4 Aug)
A major revision has been made to the SRM Document Closure program which enables the ability to run as a batch in the background without requiring the SRM Portal. This improves processing for year-end closing by reducing time outs for long running selections and provides.
INTTRK-12844 (4 Aug)
Performance improvements have been made to the SRM Document Closure program executed during year-end closing of shopping carts and purchase orders. The ability to remove purchase orders which are in “incomplete” status has now been added to the Incomplete Purchase Order function. Additionally, default selection values are now cleared upon program startup.