Umoja Release Note: 2 October 2016

Umoja Release Note # 2016-024
For the period 19 September 2016 – 2 October 2016


Umoja System Changes

CS: TV - Travel Management

INTTRK-10923 (30 September 2016)
WO/CCBREQ# WO-RFS-1-4111747897
The ability to delete records has been removed in Travel Event Maintenance (ZTVV_TRVL_EVENT).

FI: AP - Accounts Payable 

INTTRK-11010 (23 September 2016)
WO/CCBREQ# WO-RFS-1-4192270539
The following cash journals were created for MINUSCA, business area P023, fund 20CAX and grant GMNR:

5756 with currency XAF 
5757 with currency UGX 
5758 with currency XAF

INTTRK-10991 (23 September 2016)
WO/CCBREQ# WO-RFS-1-4116518729
A new Imprest account 2128 for UNAMID in EI Fasher with currency SDG, business area P015, fund 20SKB and grant GMNR was created.

INTTRK-10894 (29 September 2016)
WO/CCBREQ# WO-RFS-1-4141484215
The UNDP Financial Authorization form has been updated to display the name, email and telephone number of the Approving Officer who ran MRRL. The approval date will display as the date MRRL was run.

INTTRK-11056 (30 September 2016)
WO/CCBREQ# WO-RFS-1-4217624392
A new imprest account 2129 for MINUSMA (business area P022) in Timbuktu with currency XOF was created with fund 20MAL and grant GMNR

INTTRK-11035 (30 September 2016)
WO/CCBREQ# WO-RFS-1-4207086657
Currency for cash journal 5736 has been changed from USD to KES as per request.

FI: FM - Budget Implementation (Funds Mgmt) 

INTTRK-11034 (30 September 2016)
WO/CCBREQ# RFS-1-4207032034
The budget availability check for class FT20_105 (Official Travel) and FT20_025 (Consultants) used by all Peacekeeping funds (Fund type 20) has been removed from the operational class (FT20_100) and will now have an individual check for each class. This change is effective as of 1 October 2016 and will be reflected in the FMAVCR02 report and also when a budget check is performed by Umoja within these two classes.

FI: GL - General Ledger 

INTTRK-11079 (30 September 2016)
WO/CCBREQ# IM-1-4221374291
The configuration was updated to enable the automatic clearing of foreign currency documents via the automatic clearing batch for GL account 35501030.

INTTRK-10963 (30 September 2016)
WO/CCBREQ# IM-1-4180429861
Configuration was updated to allow the automatic clearing with F.13 of transactions in non-USD in GL account 19109014 Advance Travel Module.

INTTRK-9608 (30 September 2016)
WO/CCBREQ# WO-RFS-1-3354340833 WO-IM-1-1388163339
The configuration was updated to enable the automatic clearing of foreign currency documents via the automatic clearing batch for four GL accounts 19201010, 19401014, 19409914 and 35591030.

FI: TR - Treasury and Cash Management

INTTRK-10859 (23 September 2016)
WO/CCBREQ# WO-RFS-1-4141349571
House bank NLRS1 is no longer to be use in Umoja:
       - NLRS1 - EUR currency account The Royal Bank of Scotland.

INTTRK-10531 (23 September 2016)
WO/CCBREQ# WO-IM-1-3968685581
Fixed a condition on Swiss cheque form where the cheque filed was not fully adhering to specification. Now up to 35 characters are printed (70 mm width). Names longer than 35 characters are not supported by the Swiss banking standard and cannot be printed on the cheque. Names longer than 35 characters (Frist and Last Names combined) are split by SAP and only the first names will be printed.

HR: EN – Entitlements 

INTTRK-10475 (23 September 2016)
Per ICSC GA resolution, staff members are not entitled to receive Non-Removal for transfers/movements on or after 1 July 2016. When the user enables Non-Removal flag and when entry on duty station is on or after 1 July 2016, an error message will be shown preventing the user from saving the record.

HR: TM - Time Management

INTTRK-10953 (23 September 2016)
WO/CCBREQ# WO-RFS-1-4190636755
The seventy-first session of the General Assembly opened on Tuesday, 13 September 2016. Accordingly, from 13 September 2016 until the last day of the main part of the regular session of the Assembly, normal working hours will be eight and a half hours per day for staff members based in New York.

INTTRK-10665 (23 September 2016)
WO/CCBREQ# WO-RFS-1-4109005763, WO-IM-1-4108839661, WO-IM-1-3949587411, WO-RFS-1-4076001258 ,WO-RFS-1-4163975311 ,WO-RFS-1-4127815631, WO-IM-1-4164617570
1. New part time 50% work schedules for Geneva, Switzerland 
A)     Tues PM 
         Wed, Thurs Full day 

B)     Mon Full day 
         Tues, Wed, Fri AM 

C)     Tuesday, Wednesday, Friday Full day 
          Monday and Thursday AM 

D)     Mon AM
         Tues, Wed, Thurs, Fri PM 

2. New part-time 50% work schedule for the Hague, Netherlands 
 A)     Mon, Thurs Full day, 
          Fri AM 

3. New part-time work schedules 50% for 3 duty stations: the Hague, Arusha and Kigali 
A)      Mon, Tues Full day 
          Fri PM 

4. Work Schedule for Drivers in ECA

INTTRK-10943 (28 September 2016)
Additional performance enhancements for Time Pending items were developed.

IN: SY - Security

INTTRK-9971 (30 September 2016)
WO/CCBREQ# WO-RFS-1-3918949338 / CCBREQ-4600
Document reversal T-codes (F.80, F.81, FB08 and MR8M) were removed from enterprise role FA Closing User and were added to enterprise role FA Production Support User. After this change, two enterprise roles can use these T-codes: The FA Production Support User and the FA Senior User (AR, AP, GL, CO).

SC: MM - Materials Management  

INTTRK-9982 (25 September 2016)
WO/CCBREQ# WO-IM-1-3888059949, WO-IM-1-3924404814
Implemented SAP provided fix to resolve 'Entry Sheet Cancelled' error during invoice entry (MIR7).’