Umoja Release Note: 2 April 2017

Umoja Release Note # 2017-038
For the period 20 March - 2 April 2017

Umoja System Changes

CS: RE - Real Estate

INTTRK-10907 (31 March)
WO/CCBREQ# CCBREQ-4706        
The new Real Estate Invoice layout has been changed in a number of significant ways: 

  • The Real Estate Invoice will now print the entity’s name and the city (UN Office in Geneva, Geneva) - previously it was defaulted to UNHQ New York Address.
  • The Bill to Party and the Information boxes are formatted to align with the Sales and Distribution Invoice layout.
  • The new RE invoice layout permits the Contract Number, Due Date and Location Address to be grouped at a higher level. 
  • The new layout details the calculation factor, unit price, currency and the unit of measurement to help define the value printed on the invoice, thus providing information about the charges along with the formula used to calculate (e.g. Object measurement formula will derive in the area of the object).

CS: TV - Travel Management

INTTRK-11582 (21 March)
WO/CCBREQ# WO-IM-1-4323659692, WO-RFS-1-4271559578, WO-IM-1-4458381733, WO-IM-1-4307304232        
The system no longer produces a dump when encountering brackets ("<", ">") appearing in comment text.

INTTRK-12581 (24 March)
Approver Work Center links have been removed from the Travel Administrator tab in the portal.

INTTRK-12576 (24 March)
WO/CCBREQ# WO-RFS-1-4692009261        
A new Travel Vendor, “Ventura spa”, has been configured.

INTTRK-12475 (24 March)
WO/CCBREQ# Pending       
The system now properly retrieves the current email address for use in notifications.

INTTRK-11938 (24 March)
WO/CCBREQ# WO-IM-1-4224303657 WO-IM-1-4657577357        
The "Name of the non-listed organ or subsidiary organ" field now properly accepts values up to its full 256 character capacity.

INTTRK-11754 (24 March)
WO/CCBREQ# WO-IM-1-4314256401        

  1. Validation for itinerary fields and "Lump Sum to Established Place" are no longer performed at the TPO level.
  2. Validation of Departure and Arrival Cities is now performed for all travelers.

INTTRK-11516 (31 March)
WO/CCBREQ# Pending     
Lumpsum expense reports in which no changes are made will now be routed through the express claims workflow.

FI: AP - Accounts Payable

INTTRK-12627 (24 March)
WO/CCBREQ# WO-RFS-1-4703942929        
A tax code CQ for 15% reimbursable for Cabo Verde (CV) has been created.

INTTRK-12626 (24 March)
WO/CCBREQ# WO-RFS-1-4707287061        
5 OCHA cash journals have been closed as requested.

INTTRK-12688 (31 March)
WO/CCBREQ# WO-RFS-1-4700957647        
Cash journal 5797 for Somalia Eritrea Monitoring Group (SEMG) in Nairobi for currency KES has been created.

INTTRK-12684 (31 March)
WO/CCBREQ# WO-RFS-1-4721565682        
Cash journal 5441 was reopened to be used for OCHA in South Sudan (Torit) with currency SSP.

FI: AR - Accounts Receivable

INTTRK-10927 (17 March)
WO/CCBREQ# WO-IM-1-4102180745    
When using customer transaction codes such as F-28 to process incoming payments from customers, the user now has the added selection field of "Fund" as one of their criteria. The "Fund" field may be used instead of the document number to narrow the list of receivables being offset. It should be noted that the use of "Fund" as a selection criteria only works for documents where the fund is included on the customer line of the document data entry view.

FI: TR - Treasury and Cash Management

INTTRK-12573 (21 March)
WO/CCBREQ# WO-RFS-1-4703942929        
This correction was implemented to address an issue with the report FMCCAVCOVERVIEW. It is now possible to change the layout and save the changed layout for future use. Previously this action caused a system issue.

HR: CT - Central Master Tables

INTTRK-12671 (31 March)
WO/CCBREQ# WO-RFS-1-4716419088 and WO-RFS-1-4716576214        
Changes in the maximum rent amounts for New York effective 1 January 2017 have been implemented.

HR: PY - Payroll

INTTRK-9634 (29 March)
WO/CCBREQ# IM-1-3904497541
Fixed a defect in the computation for staff with Monthly Gross where the Annual Leave Payout and the Travel Day Payout were incorrectly computed.

INTTRK-9061 (31 March)
This INTTRK introduces new customized reports that would assist HR and PAYROLL users in detecting master data issues of active staff members before the actual payroll. These reports are available via the menu tree : Umoja Information System > HR Reports > Payroll

 a) Inconsistent IT0001 and IT0008 
 b) Inconsistent Position Type - OM/PA 
 c) Inconsistency PA and IT2001 for S/Ms on SLWOP 
 d) Incorrect retro change of position funding creating a "gap" in funding 
 e) Missing position type 
 f) Inconsistencies IT0509 and IT3344 
 g) Active staff in Payroll Area 99

HR: TM - Time Management

INTTRK-12612 (24 March)
WO/CCBREQ# WO-RFS-1-4680798638, WO-RFS-1-4696652999        
New Work Schedules for UNHQ were created:

  • US23: M-Th 8:00 - 16:00 and Fr 15:00-23:00 

Two new Work Schedules for Tindouf, DZ were created:

  • NORMC: 08:00 - 18:15 M-F with 2 hours lunch break 
  • NORMD: 08:00 - 17:15 M-F

INTTRK-12675 (31 March)
WO/CCBREQ# WO-IM-1-4704161664, WO-IM-1-4516680304    
Two work schedules (shifts) for UNOV security staff were created:

  • AT34 - M-Su 0700-1900 12hr, 0.75 CTO in Summer 
  • AT35 - M-Su 1900-0700 12hr, 0.75 CTO in Summer 

Two work schedule rotations for UNON Security/Medical staff were created:

  • KESEC2R1-8 - Nairobi Security S2 Rot 1-8 
  • KESEC3R1-8 - Nairobi Security S3 Rot 1-8

IN: ES - Enterprise Structure

INTTRK-12250 (22 March)
WO/CCBREQ# WO WO-RFS-1-4328172807 and WO-RFS-1-4273994832    
Addition of two new plants to support the expansion of responsibilities at the Missions located in Syria (SY20) and Yemen (YE20).

IN: SY - Security

INTTRK-11543 (24 March)
The t-code MR11 has been added to the FI: Production Support User role. This allows corrections to GR/IR in a limited number of cases due to a quantity entered error. OPPBA Accounts Division can be contacted for further information regarding the use of this t-code.

INTTRK-12696 (31 March)
The Travel Claim Processors are now provisioned with a report to enable the monitoring of travel advance recoveries or payments settled through payroll. A job aid is being published to provide full details.

SC: SA - Source to Acquire

INTTRK-12702 (31 March)
WO/CCBREQ# WO-RFS-1-4463583781    
NL30 Plant Name is corrected to ‘Mechanism for International Criminal Tribunals.’