Umoja Release Note: 16 October 2016

Umoja Release Note # 2016-025
For the period 3 October 2016 – 16 October 2016

Umoja System Changes

FI: AP - Accounts Payable 

INTTRK-11106 (7 October 2016)
WO/CCBREQ# WO-RFS-1-4229121042
Payment term Z061 has been created (within 10 days 1.5% cash discount is applicable, otherwise the net is due within 30 days).

INTTRK-11100 (7 October 2016)
WO/CCBREQ# WO-RFS-1-4210226196
Two petty cash journals (5759, 5760) were created for UNPA with currency USD, fund 10ICR and Grant-GMNR.

INTTRK-11172 (14 October 2016)
WO/CCBREQ# WO-RFS-1-4243864301
Cash journal 5762, for UNOG/ITC in Ukraine, with currency UAH, fund 32ZS4 and grant M1-32ZS4-000001 has been created.

INTTRK-11154 (14 October 2016)
WO/CCBREQ# WO-RFS-1-4240970411
Cash journal 5761, for UNODC in Popayan, Colombia, with currency COP, fund 32ADK and grant M1-32ADK-000001 has been created.

FI: GL - General Ledger 

INTTRK-11129 (14 October 2016)
WO/CCBREQ# IM-1-4238059191
85 GL accounts were configured to allow for the posting of foreign exchange differences during automatic clearing with the F.13 clearing batch. Foreign exchange differences will be posted to GL 79601010 FX Interim Gain/Loss.

FI: GM – Grants Management

INTTRK-10099 (14 October 2016)
WO/CCBREQ# WO-IM-1-3880904355
Two new GLs (63501024, 78201014) have been created for manual recordings and adjustments of Indirect Support Costs. The two GLs should be used specifically for the document type "SI". In manual JV posting, using the new set of GLs, “partner fund”, “partner grant”, and “trading business area” are now set as mandatory fields. The existing GLs (63501010, 63501011, 63501020, 78201010) are now set for automatic posting for the IDC batch program only.

HR: CT - Central Master Tables

INTTRK-11122 (7 October 2016)
WO/CCBREQ# WO-RFS-1-4235096560
A reference table rate change was made for Oct, 2016, including post adjustment, rental subsidy waiver and rental subsidy threshold percentage.

INTTRK-11078 (7 October 2016)
WO/CCBREQ# Pending
Danger pay effective 1 July 2016 was enabled for the following duty stations: 
CD32, CM04, ET11, SD08, SD10, SD28, SD47, SD49, SD50, SD53 
SD56, SD57, SD59, SD61, SD62, SD83, SD91, SD93, SS44 

Danger pay was discontinued effective 1 July 2016 for the following duty stations: 
CD09, ET15, IQ09, IQ10, SS16

INTTRK-11246 (14 October 2016)
WO/CCBREQ# WO-RFS-1-4261068470
A mid month post adjustment rate change for the month of October, 2016 has been implemented.

HR: HR – Human Resources Other

INTTRK-10484 (11 October 2016)
WO/CCBREQ# CCBREQ-4481, WO-IM-1-4243216705
Email notifications have been disabled from all HR workflows, besides the following three exceptions:

•    Overtime worked for other Department 
•    When staff members reached the threshold of the CSL entitlement 
•    Rejection/partial approval of certified sick leave more than 20 days by Medical Services Division

HR: TM - Time Management

INTTRK-10921 (7 October 2016)
WO/CCBREQ# RFS-1-4158020250
Leave requests routed to the HR Partner had displayed the next processor in leave overview as “Frances Castillo”. This has been corrected, and the next processor is now reflected as “HR Partner”.

IN: SY – Security, CS: TV - Travel Management

INTTRK-10559 (7 October 2016)
WO/CCBREQ# Requested by TTS
The TPO configuration for UNODC – La Paz, Bolivia has been completed, and Trips related to Org. Unit 20003540 will now be routed to UNODC, TPO in La Paz (User Id: SRADAVEL).

INTTRK-9374 (7 October 2016)
Certifying Officers (Travel & Shipment Approvers - TSAs) now have access to the following T-Codes, facilitating their ability to view finance data as it pertains to travel, check status and provide updates as necessary to staff regarding payments and/or receivables:

FBL1N - Vendor Line Item Display
FB03 - Display Accounting Documents
FMAVCR02 - Display Overall Values of Control Objects
ZTV_TravelAcc - Travel Account Analysis Report (Travel merged with FI Payables) 
ZGMRBUDACT - Available Balance by Grant

SC: SA – Source to Acquire  

INTTRK-8113 (7 October 2016)
Upon receipt of an Office Depot Invoice, Umoja will attempt to automatically match the invoice if the quantity does not exceed the open quantity of the goods receipt. If successful, the payment will be cleared for processing to Office Depot. 

The match is based on SAP's three way match, which matches the received invoice to the purchase order and the goods receipt.