Umoja Release Note: 16 July 2017

Umoja Release Note # 2017-043
For the period 27 June – 16 July 2017


Umoja System Changes

FI: AP – Accounts Payable

INTTRK-13334 (30 June)
WO/CCBREQ# WO-IM-1-4917884816
A defect with the UNDP interface resulted in missing Document Header Text on parked or posted UI and UJ documents. This has been resolved and the interface now creates the Document Header Text successfully.

INTTRK-13315 (30 June)
An exception to the financial rules and regulations which allow for the payments to Member States for up to 5 years after the date of commitment (regulation 5.5) has been implemented. 

The exception now allows SES and payments once the commitments are two years past the budget period expiration (as the regular financial rules allow only one year past their validity).

INTTRK-13107 (30 June)
Access has been granted to the FA reviewer to run ZAP_FIAUTH in both test and non-test modes. A watermark "DRAFT" when the FA Reviewer (FA.28) runs the t-code has also been added (but will not appear for the FA Approver).

INTTRK-13444 (7 July)
WO/CCBREQ# WO-RFS-1-4941079913
Payment term Z066 for “0.5% cash discount if paid within 15 days” has been created. The net is due within 30 days.

INTTRK-13443 (7 July)
WO/CCBREQ# WO-RFS-1-4945170519
Cash journal 5802 was created for ITC in Geneva HQ with fund 40ZAB, CHF as currency, and F100 as BA.

INTTRK-13427 (7 July)
WO/CCBREQ# WO-RFS-1-4942950319
All BNUB cash journals have been closed.

INTTRK-13485 (14 July)
WO/CCBREQ# WO-RFS-1-4930656090
4 new payment terms have been created as requested by ESCAP, as follows: 

  • Z067 - within 30 days 0.17% discount 
  • Z068 - within 30 days 0.67% discount 
  • Z069 - within 30 days 6% discount 
  • Z070 - within 30 days 7% discount 

FI: GL - General Ledger

INTTRK-12718 (30 June)
Previously, the ECC trial balance (ZGLTRIALBAL) was unable to read further than two nodes from the top. For financial statement purposes, deeper levels were required. The trial balances now use the criteria "fund group" and select all funds of the same group match when filtering further.

INTTRK-13392 (14 July)
WO/CCBREQ# WO-IM-1-4911985452, WO-IM-1-4934193561
DescriptionPreviously there had been an unexpected discrepancy between data extracted from ZFAGLL03 and FAGLL03 even when the extracting criteria was the same. Codes ZFAGLL03 & FAGLL03 now both produce the same reports by picking all line items relevant to a particular BA, fund, grant, at the document level, and segment.

HR: BN - Benefits

INTTRK-13387 (14 July)
WO/CCBREQ# WO-IM-1-4904067029
Headquarters-administered Medical and Dental insurance monthly premiums and contribution rates have been updated in Umoja Effective 01 July 2017 per ST/IC/2017/18, Annex 1

HR: HR - Human Resources Other

INTTRK-13289 (7 July)
Prior to assigning a new index number (personnel number) to a person, it is required to check if there has been already a number registered for the person within the UN system. IMIS and Allpersons database had been used for this purpose, but due to the planned decommissioning of those tools by the end of 2017, a new role of Global Index Search has been created to provide an opportunity to perform the search function in the Umoja portal instead of IMIS and Allpersons.

INTTRK-13504 (14 July)
WO/CCBREQ# WO-RFS-1-4976055667
The report “List of SM with Pos. attributes diff. btw PA and OM,” in addition to previous comparison attributes (Personnel Area, Personnel Subarea, Employee Group, Employee Subgroup and Position Type), now also includes the position org unit from both the PA and OM sides. This is important when troubleshooting issues in the Portal related to Time workflow.

HR: SS - End User Service Delivery

INTTRK-12234 (7 July)
The following family member/dependent changes will not be permitted via Umoja ESS Portal:

  1. Modifications to existing Spouse, Child, or Step Child records effective prior to 01.01.2017
  2. Entry of new Spouse, Child or Step Child records with a Begin Date prior to 01.01.2017.  

Staff members must take these types of changes to their HR Partner given the impact to the conversion to the unified salary scale, which was effective 1 January 2017.

INTTRK-13070 (7 July)
WO/CCBREQ# WO-RFS-1-4829277098
Sick leave with half pay, sick leave with half AL and sick leave with half duty absences are now visible in the Team Calendar in ESS.  Previously, these leave types were not shown on the calendar.  Staff within the same Organizational Unit are now able to see a colleague's absence in the Team Calendar, with the date(s) and the description “Absent”.   These absence types are also now displayed in the Leave Overview of the staff member as well as the Time Administrator.

HR: TM - Time Management

INTTRK-13380 (14 July)
WO/CCBREQ# WO-RFS-1-4917387555
A new 50% part time work schedule is in effect for Geneva (PT5ZAF).

Monday, Tuesday, Thursday - AM 
Wednesday - OFF 
Friday - FULL

IN: SY - Security

INTTRK-13287 (7 July)
This update allows for users with Treasury Display access to use standard SAP report transactions in the Treasury area. These transactions include all reports listed in the SAPEasy Access menu tree.

INTTRK-13214 (14 July)
A new role has been created to permit the user to access the global index database search within the portal without granting the ability to request a new index number.

SC: LE - Logistics Execution

INTTRK-11238 (10 July)
The multi-level packing for deliveries is being made available as part of the Logistics Execution functionality deployed with the Galileo Decommissioning Project (GDP), planned to go-live in September 2017.

SC: PM - Plant Maintenance

INTTRK-13381 (7 July)
WO/CCBREQ# WO-IM-1-4885449427
The planner group L00 (Support Services) has now been extended for Plant US00.

SC: SA - Source to Acquire

INTTRK-13393 (30 June)
WO/CCBREQ# WO-IM-1-4895699842
Corrects an issue where a Shopping Cart item’s pre-commitment, after an approved shopping cart line item is deleted and the shopping cart is re-approved, was not being released.

INTTRK-13259 (7 July)
WO/CCBREQ# WO-RFS-1-4846036923, WO-IM-1-4872255904, WO-RFS-1-4881699940

The following new purchasing groups have been created for OCHA:

879 OCHA Proc-Amman 
880 OCHA Proc-Nairobi 
881 OCHA LVA-Tripoli 

The following UNHQ PD purchasing groups have been renamed :

S01 PD Long Term A/C 
S02 PD Strat. Mov Team 
S03 PD Field Supp Team 
S04 PD Eng. Supp Team 
S05 PD Vehicles Team 
S06 PD Reg Proc Office 
S07 PD HQ Supp & P. C. 
S08 PD Mgt. Ser. Team 
S09 PD Infra Supp Team 
S10 PD Comms & IT Supp 
S11 PD CMP Team 
S12 PD Buy Supervisor 
S13 PD Freight Fwding

INTTRK-12863 (14 July)
This release includes 6 enhancements which will improve the performance in the SRM application for Purchase Orders, Contracts, and Solicitations. Note: Also pertains to INTTRK-12861, 12860, 12857, 12856 and 12855.