Umoja Release Note : 12 June 2016

Umoja Release Note # 2016-011
For the period 6 June 2016 – 12 June 2016

Umoja System Changes

CS: TV - Travel Management
INTTRK-9408 (10 June 2016)
Description A new column 'Submission Date' was added in TSA and TPO Approval Work Center. The Submission date reflects the date when the TSA / TPO have approved respectively.


FI: AP - Accounts Payable
INTTRK-10042 (10 June 2016)
WO/CCBREQ# WO-RFS-1-3969168221
Description The currency for cash journal 5419 has been updated from LRD to USD and the name changed to PC S200 MONROVIA USD.

INTTRK-9990 (10 June 2016)
WO/CCBREQ# WO-RFS-1-3957077371
Description Cash Journal #5744 for OCHA in South Sudan has been created with the following settings:

  • Fund: 32DDN
  • Grant: M1-32DDN-000002  
  • Business Area: S200

FI: FI - Finance Other
INTTRK-9960 (10 June 2016)
WO/CCBREQ# IM-1-3972988561
Description Payroll can now process Spouse earnings in CNY for all staff paid in THB.


FI: TR - Treasury and Cash Management
INTTRK-8563 (6 June 2016)
Description This report (ZTRPAYROLLSIM) delivers Cashiers a toolset to validate payroll information from the payroll simulations. The report includes banking data and derived house banks, which will allow for a complete review prior to the actual payroll run. This give Cashiers extra time to address issues with banking details. The report also allows for a more global analysis of cash requirements for the payroll (please note the ZTRLIQUIDITY already contains the liquidity information by house bank and payroll area based on the latest available simulation in the month).


HR: CT - Central Master Tables
INTTRK-9953 (10 June 2016)
WO/CCBREQ# WO-RFS-1-3958007735
Description Salary scales for General Service and National Officer for below countries and duty stations: 1) Israel, NO effective 1 July 2014 and GS effective 1 May 2015 2) Port-of-Spain, Trinidad and Tobago, 1 November 2015 3) Mogadiscio, Somalia, 1 February 2016


HR: PA - Personnel Administration including Workforce Management
(10 June 2016)
Description Adding person types and "sources" in the GID (Global Index) Form (F0094) as well as the corresponding database: Added Person Types 09 FORMER STAFF MEMBER 10 STAFF OF UN AGENCIES Added Sources 163 OSES 164 OSESSS 172 UNMIT 181 UNSCO 184 UNSOM 186 UNMEER


HR: PY - Payroll
INTTRK-9714 (6 June 2016)
WO/CCBREQ# WO-IM-1-3776784647
Description This enhancement will allow users to process the Assignment Grant DSA portion upon return to parent duty station by looking at EG as of effective date, which should be EG = 2 (Local) AND EG = 1 (International) as of effective date of Off Cycle request - 1 day. Ex. GS staff was on assignment for period 01.01.2015 to 31.12.2015 and returns to UNHQ 01.01.2016. HR Partner requests Off Cycle form for AG DSA portion effective 01.01.2016, SM's EG as of 01.01.2016 is 2 (local) but on 31.12.2015, s/he is on EG 1 (International)

INTTRK-6659 (10 June 2016)
Description The financial posting scheme for HCM payroll (PY Doc) has been modified to: a) Consolidate amounts payable to third parties (UNJSPF, external insurance providers, staff committees, etc.); b) Record consolidated amount in a new fund 10PCF (Payroll Constant Fund) to ensure the consolidated payment can be made even when some grants have insufficient cash.


HR: SS - End User Service Delivery
INTTRK-6134 (7 June 2016)
Description This portal functionality has been built to optimise the Approval Work Centre's features by providing a more user friendly view on status of portal request for all requesters, approvers, and those requested on behalf of. The report will allow users to display details of pending, in process and completed request, as well as display a copy of requester’s document/form and in some processes where applicable the approvers document/form. All ESS users will have access to the new feature, user access restriction is controlled by existing roles and organization unit mapping.


IN: SY – Security
INTTRK-9222 (7 June 2016)
Description Payroll Lead/Regional Lead are now able to see all background Payroll jobs running.


IN: TE - Technical
INTTRK-8916 (10 June 2016)
WO/CCBREQ# WO-IM-1-1610725875
Description Segregation of Duties between functions/roles of Asset Accounting User and Asset Accounting Senior User is implemented for the process of Manual Asset Capitalisation. (1) Document is first Created and Parked by Asset Accounting User, using transaction F-90. This is communicated to Asset Accounting Senior User. (2) Asset Accounting Senior User selects only relevant AA documents, as communicated by Asset Accounting User, and Posts them, using transaction FBV0.


SC: SA - Source to Acquire
INTTRK-9880 (10 June 2016)
WO/CCBREQ# WO-RFS-1-3938187544
Description Informative message added to the Sourcing Cockpit in SRM for locked shopping carts. Prior when a shopping cart was locked the Buyer would not be able to determine who was working on the shopping cart.

INTTRK-9432 (10 June 2016)
WO/CCBREQ# WO-IM-1-3754262987
Description Fix will resolve the following issue : In cases where the SRM Contract validity end date is the same as the current date, the system does not suggest the contract as a source of supply while creating a shopping cart.