Umoja Release Note: 12 February 2017

Umoja Release Note # 2017-035
For the period 23 January - 12 February 2017


Umoja System Changes

CS: TV - Travel Management

INTTRK-11706 (6 February)
WO/CCBREQ# WO-IM-1-4380475617    
A defect was corrected whereby attempts to create an expense report were met with an error message regarding an amendment request still in progress.

INTTRK-11430 (6 February)
WO/CCBREQ# WO-IM-1-4297450203; WO-IM-1-4531966625
A defect was fixed whereby the traveler would not be able to view comments entered by the Travel Claim Processor when the TCP returns an expense report for correction

INTTRK-10450 (6 February)
A new validation rule at the time of travel request or expense report creation has been added. This rule will not allow trip creation if no valid BP exists, preventing future failed postings due to 'No Vendor Found' and related error messages.

INTTRK-12195 (10 February)
New travel vendors have been configured: 

  • For UNODC CAIRO & UNOV: Alkarama Travel Ltd 
  • For RSCE: Uniglobe Northline Travel Limited Entitlement

INTTRK-12076 (10 February)
WO/CCBREQ# WO-IM-1-4462397292
This INTTRK corrects a defect whereby the system would crash when creating a standalone expense report identified as a supplemental claim for a travel request that has multiple amendments.

FI: AP - Accounts Payable

INTTRK-12086 (27 January)
WO/CCBREQ# WO-IM-1-4417212263    
This INTTRK was created to ensure that a detailed error message is received when deleting a MIR7 document that is in a workflow.

INTTRK-12196 (3 February)
WO/CCBREQ# WO-RFS-1-4459659641    
The location for this cash journal has been updated while the other fields remained the same (BA, fund, grant, and currency).

INTTRK-8663 (3 February)
WO/CCBREQ# CCBREQ-4230, WO-IM-1-3817539918, WO-IM-1-4235077358    
A defect was identified which permitted the Data Entry Agent (TEA) to create and post a PO Invoice (MIR7) when the invoice was rejected in workflow by the DA1 or DB1. The TEA was able to modify the document and post it. The post button has been hidden and consequently the TEA will no longer be able to post invoices that have been rejected by the DA1 or DB1. The TEA will have to re-trigger the workflow after making the requested modifications.

INTTRK-12214 (10 February)
WO/CCBREQ# WO-RFS-1-4615036211    
2 petty cash accounts (5787 in YER currency and 5788 in JOD currency) and 2 Imprest accounts (2131 in USD currency and 2132 in YER currency were created for OSESGY in Yemen & Jordan. The fund was 10UNA and the BA M029.

INTTRK-12192 (10 February)
WO/CCBREQ# WO-RFS-1-4593129332    
A new reimbursable tax code in Colombia, at 19.0% was created.

FI: GL - General Ledger

INTTRK-12123 (27 January)
WO/CCBREQ# WO-RFS-1-4584102201    
The reference key header 2 field has been added to the reports FAGLL03 & ZFAGLL03 so the event ID can be seen as required.

FI: GM - Grants Management

INTTRK-9983 (27 January)
Indirect Cost Posting transactions (t-codes GMIDCPOST and ZGMIDCPOST) have been enhanced as below:

  • Error messages in the log file provide better explanation of the issues.
  • Log file is now also available when running the "execute in background" mode.
  • Trading Partner Business Area, Partner Fund and Partner Grant fields of the IDC fund (62xxx) are populated in FI postings.
  • Funds Center and Business Area fields of the IDC fund (62xxx) are inherited from the Grant (32xxx)'s IDC postings instead of using default values.

HR: CT - Central Master Tables

INTTRK-12240 (8 February)
WO/CCBREQ# WO-RFS-1-4593962908, WO-RFS-1-4613929040
Revised rental subsidy maximum rent for Doha, Qatar & Trinidad/Tobago.

INTTRK-12220 (8 February)
WO/CCBREQ# WO-RFS-1-4610980790, WO-RFS-1-4613636942
The following changes to HR reference tables have been implemented in production and included in Feb 2017 payroll: 

a) Activate duty station CD21-Aba in Democratic republic of Congo 
b) Activate duty station KE11-Wajir in Kenya 
c) Enable danger pay effective 1 Jan 2017 for CD21, KE11, IQ14 
d) Maintain hardship classification of TZ01 effective 1 Jan 2017

INTTRK-12204 (8 February)
WO/CCBREQ# WO-RFS-1-4610901589
Changes to Post Adjustment rates effective 1st February 2017.

INTTRK-12169 (8 February)
WO/CCBREQ# WO-RFS-1-4569729569
Salary scales for GS & NO for the following countries have been updated: 

  • Romania eff date 1 Sept 2016 
  • Saudi Arabia eff date 1Sept 2016 
  • Armenia eff date 1 Nov 2016 
  • Dom. Republic eff date 1 Aug 2015,1 Sept 2016 & 1 July 2014 
  • Guyana eff date 1 Sept 2016 
  • Guinea eff date 1 Sept 2016 
  • Sudan eff date 1 Sept 2016 
  • Bangladesh eff date1 Oct 2016 

INTTRK-12072 (8 February)
WO/CCBREQ# WO-RFS-1-4527392820, WO-RFS-1-4543279709, WO-RFS-1-4557167130, WO-RFS-1-4561117502
Follow revised salary scales were implemented in Production and included in Feb 2017 payroll. 

a) ZW00 Harare Zimbabwe NO Effective 1 July 2013 
b) ZW00 Harare Zimbabwe GS Effective 1 Sep 2016 
c) KE00 Nairobi Kenya NO and GS Effective 1 Nov 2016

HR: HR - Human Resources Other

INTTRK-12063 (26 January)
WO/CCBREQ# WO-IM-1-4380600167
Users had been unable to view spooled files when running program as a background job. The issue has been resolved, and users are now able to view the spooled file if they run a t-code as a background job.

INTTRK-11886 (27 January)
As of 27.01.2017, it is no longer mandatory to assign positions to consultants and maintain consultant in staffing table.
Therefore, when HR Partner-CIC processes Personnel Action “Enter Non staff-No PY’. 

  1. At IT0001, position is optional for Consultant (EE group X, subgroup X1)
  2. At IT0001, Org Unit is optional for Consultant (EE group X, subgroup X1)

This change in process will expedite the hiring of consultants and reduce the effort in maintenance of master records. It should however be noted that as a consequence of not maintaining positions, staffing table reports will not capture consultants. In that case, HR Partner may utilise the Purchase Order to obtain information on consultants.

Consultants already assigned to a position will remain associated with the Position until an exit Personnel Action is executed.

Please note, a Job Aid providing details about this change is available in the following communities in United Connection: 

HR Partner CIC - community:

HR Partner CIC - Community of trainers:

Tier 2b Consultants/Individual Contractors:

INTTRK-11186 (27 January)
In case of Temporary Grade, the Pension Fund notification reports (PF4) will consider the pensionable remuneration of the higher grade, while in case of SPA the PF4 will consider pensionable remuneration at the nominal salary scale.

INTTRK-11719 (10 February)
WO/CCBREQ# WO-IM-1-4381157036, CCBREQ-5158
In the CIC Contract Form, the data source for the name of the incumbent has been modified to accommodate names exceeding the 40 characters length.

HR: PA - Personnel Administration including Workforce Management

INTTRK-12131 (3 February)
WO/CCBREQ# WO-RFS-1-4569704652 and WO-RFS-1-4557693410
Nationality "Seychellian" was changed to "of Seychelles", as per the DGACM list of official country and nationality names.

INTTRK-10760 (3 February)
WO/CCBREQ# IM-1-4132931511 ; WO-IM-1-4133629757
Employee subgroup changes in the description: 
ESG E9 = UNCS Person - Tax/TV changed to " Staff in UNCS 
ESG XC = UN Agencies IC/SC changed to " Non-Staff in UNCS" 
ESG E7 = Other, Badges etc changed to "Badges etc"

HR: PY - Payroll

INTTRK-12124 (3 February)
WO/CCBREQ# IM-1-4613894571
Repaired an existing bug in the Payroll Autolock Program.

HR: TM - Time Management

INTTRK-12053 (27 January)
WO/CCBREQ# WO-RFS-1-4495260249, WO-RFS-1-4514190641, WO-RFS-1-4535500879, WO-RFS-1-4557693233
Second set of Holiday Calendars 2017 for duty stations that do not have floating holidays.

INTTRK-12194 (10 February)
WO/CCBREQ# WO-RFS-1-4580378359, WO-RFS-1-4606685819, WO-RFS-1-4613636989
The third set of 2017 holiday calendars have been configured for duty stations that do not have floating holiday.

INTTRK-12166 (10 February)
WO/CCBREQ# WO-IM-1-4579721465, WO-RFS-1-4580802050, WO-RFS-1-4581155107, WO-RFS-1-4581155183
1. New part time 50% work schedules for Geneva, Switzerland 
a) Monday, Thursday Full day 
Friday AM 

b) Monday Full day 
Tuesday-Wednesday-Thursday AM 

2. New part time 80% work schedules for the Hague, NL, Arusha, TZ and Rwanda 

a) Tuesday, Wednesday, Thursday, Friday Full day 

b) Monday, Wednesday, Thursday Full day, 
Tuesday, Friday AM

IN: SY - Security

INTTRK-12048 (27 January)
WO/CCBREQ# WO-IM-1-4022549342 & WO-IM-1-4553829317
Transaction MR22 is now available for use for material revaluations at the plant level. This t-code allows a gross revaluation of the material, and is useful when materials have a very small individual value less and require valuation of more than 2 decimal places. Users are reminded to refer to the job aid on inventory revaluation published under Financial Accounting on the Umoja website.

SC: MM - Materials Management

INTTRK-10337 (27 January)
WO/CCBREQ# WO-IM-1-4022549342 & WO-IM-1-4553829317
Changes have been introduced to ensure impairment postings related to materials which are split valued (i.e. as Old or New) do not trigger a revaluation related to OLD_SUPP materials. 

Further, new t-code MR22 is now available in production. This t-code allows users to revalue the material based on the addition or subtraction of a lump sum to the full or partial quantity of the stock in the Plant location, an updated job aid has been posted under Umoja job aids "[MAP] Valuation Adjustments (MR21 MR22)".

SC: PM - Plant Maintenance

INTTRK-11635 (27 January)
WO/CCBREQ# WO-RFS-1-4201570367
The Requisition/Reservation (Res/PurcRq) field on Service Order "Operation" and "Component" tabs have been changed to display only.

INTTRK-10169 (27 January)
The Preventive Maintenance Mass Conversion program now allows the Plant Maintenance Planner (SD.16) to create Task Lists and Maintenance Plans in batch with transaction ZPMPP. 

Planners will collect the preventive maintenance data in the Template C0139 and generate the text file by using function Macros in the excel sheet. The generated text files will be used as loading files in transactions ZPMPP.

SC: SA - Source to Acquire

INTTRK-11923 (27 January)
WO/CCBREQ# WO-IM-1-4260083436
An issue is resolved when the deletion of an unapproved PO would set the RFX, RFX Response and Shopping Cart Document Number to the Document Number of the deleted PO.

INTTRK-11834 (27 January)
This enhancement is to remove prefixed word "Name" and "Designation" in the front page's signature block and on the last page of the Invitee List and to print the signatory block starting from the centre to accommodate long staff names and titles.

INTTRK-12046 (10 February)
WO/CCBREQ# WO-RFS-1-4370498175
UG01 is currently defined as Entebbe Service Base (ESB), which, from an operational level, represents a MONUSCO entity in Entebbe. Once the change is implemented, UG01 is to be specifically used for RSCE inventory.