Umoja Release Note: 10 July 2016

Umoja Release Note # 2016-013
For the period 20 June 2016 – 10 July 2016

Umoja System Changes

FI: AP - Accounts Payable 

INTTRK-10195        (24 June 2016)
WO/CCBREQ#        WO-RFS-1-3994011741
Cash Journal #5750 for UNODC has been created with the following settings: 

Fund:         32ADK 
Grant:         M1-32ADK-000001 
Business Area:     F400 
Currency:     UZS 
Name:        PC F400 TASHKENT UZS

INTTRK-10164        (24 June 2016)
WO/CCBREQ#        WO-RFS-1-3988309008
OCHA Cash Journals 5473, 5477, 5478, 5479, 5480 and 5507 have been closed. Only data can be displayed for these Cash Journals.

INTTRK-10147        (24 June 2016)
WO/CCBREQ#        WO-RFS-1-3987487333
A new tax code has been configured for Belgium:

Country:     BE 
Tax code:     BH 
Description:     VAT 21% Reimbursable Belgium

FI: FA - Fixed Assets (Asset Accounting) 

INTTRK-10159        (1 July 2016)
WO/CCBREQ#        WO-IM-1-3847630140
The fields WBSE (Work Breakdown Structure Element) and IO (Internal Order) were moved in Asset Master Record Screen from ‘Origin’ Tab to the ‘Time Dependent’ tab. 

This change was implemented because both elements are directly related to the Account Assignment recorded in the Time Dependent Tab, as well as to provide better visibility and reduce errors when recording WBSE or IO in relation to the Account Assignment. This is especially useful when Grants are involved.

INTTRK-8725        (1 July 2016)
WO/CCBREQ#        WO-IM-1-3746871197 WO-IM-1-3881590412
Down Payments for Purchase Orders where Fixed Assets are procured are now enabled. Fixed Asset items will be capitalized as per standard business processes - at the Goods Receipt time. 

Standard Down Payment procedure (using Transaction F-47 and subsequent Payment, i.e., F110 and FPRL_LIST) will record advance against the vendor, which will have to be cleared using standard Down Payment for PO Invoice Clearing Procedure. 

FI: FM - Budget Implementation (Funds Mgmt)  

INTTRK-9009        (8 July 2016)
WO/CCBREQ#        IM-1-3551748201
A defect related to instalment payments to Implementing Partners has been repaired.

On 16 March 2016, Umoja reported an “overall budget exceeding” system error when processing a second or subsequent down payment against Implementing Partner Purchase Orders. This was immediately escalated with a high priority to SAP and an interim solution was provided to ensure business continuity. 

Subsequently, Umoja took a holistic approach and proceeded to analyse all the reported problems in relation to recording of financial statements (in the form of service entry sheets) from Implementing Partners and the related payments. These problems were also reported to SAP which provided a number of “SAP notes” (SAP core program changes) to resolve the identified problems.  Umoja has worked extensively with SAP to implement the solution provided in the form of the “SAP notes” which has now been resolved. We thank you for your patience.

Kindly enter all the outstanding service entry sheets and proceed with the subsequent down payments or final payments to the Implementing Partners. 

HR: CT - Central Master 

INTTRK-10296        (1 July 2016)
WO/CCBREQ#        WO-RFS-1-4009156961
The MSA rates for Colombia were entered; they are effective 1 Feb 2016.

INTTRK-10157        (1 July 2016)
WO/CCBREQ#        WO-RFS-1-3984309770
Revised rental subsidy maximum for below is implemented for July 2016 payroll: 

Rental Subsidy maximum rent for Uganda effective 1 Nov 2015 
Rental subsidy maximum rent for Uruguay effective 1 Dec 2015

INTTRK-10138        (1 July 2016)
WO/CCBREQ#        WO-RFS-1-3984851152, WO-RFS-1-4008659602, WO-RFS-1-4013889349
Salary scales were entered for the below countries and duty stations: 

1) Caracas, Venezuela, GS and NO effective 1 June 2016 
2) Rome, Italy, GS, effective 1 April 2016 

Refer to:

INTTRK-10341        (8 July 2016)
WO/CCBREQ#        WO-RFS-1-4024017849
Post adjustment rate changes effective 1 July 2016 were entered.

Refer to :
INTTRK-10309        (8 July 2016)
WO/CCBREQ#        WO-RFS-1-4019626961
Hardship classification and other duty station attributes effective 1 July 2016 were entered.

HR: EN – Entitlements 

INTTRK-9930        (24 June 2016)
WO/CCBREQ#        N/A
The mobility report was enhanced to include mobility and non-expiration dates.

HR: HR - Human Resources Other  

INTTRK-9855        (28 June 2016)
WO/CCBREQ#        WO-RFS-1-3941888724
The Hardship rates effective 1 July 2016 as per the ICSC package are recorded.

HR: SS - End User Service Delivery 

INTTRK-10092        (28 June 2016)
WO/CCBREQ#        N/A
Off cycle form for "Settling-in Grant" (formerly Assignment Grant) effective 1 July 2016 as per the ICSC package was changed. This enhancement will allow users to request for Settling in Grant Lump Sum, Settling in Grant DSA for Staff Member and Settling in Grant DSA for Family Members effective 1 July 2016. 

Assignment Grant Lump Sum and DSA portion for both Staff Member and Dependent will not be allowed effective 1 July 2016 onwards. Assignment Grant Second Lump Sum portion will be allowed until 30 June 2018.

HR: TM - Time Management 

INTTRK-10201        (1 July 2016)
WO/CCBREQ#        WO-RFS-1-3989573659, WO-RFS-1-3921399675
The holiday calendar for Jamaica 2016 was entered.

INTTRK-9886        (28 June 2016)
WO/CCBREQ#        N/A
As per ICSC resolution adopted by GA, accelerated home leave is now applicable in duty stations whose hardship classification is D or E and does not qualify for R & R travel.

IN: BW - Business Warehouse 

INTTRK-10153        (24 June 2016)
WO/CCBREQ#        WO-RFS-1-3633260627,WO-RFS-1-1971746669
1. New Prompt Clearing Date added for GL Line Item query. 
2. New field Reference Key 2 available for reporting.

INTTRK-10039        (24 June 2016)
WO/CCBREQ#        N/A
In the List of Contributors Reports it is necessary to know the amount of bills (Pledges) and collections during the reporting period. This classification of the Contributors postings as a Pledge or Collection has been included in the new version of the BEX Query. Also a Net Total (Pledge - Collections) has been included in the BEx. 

INTTRK-9580        (24 June 2016)
WO/CCBREQ#        N/A
Statistical Indicator field has been added to the FM Analysis query. 

SC: LE - Logistics Execution  

INTTRK-9120        (1 July 2016)
WO/CCBREQ#        WO-RFS-1-3641149311
Resolved issues experienced while creating a virtual goods receipt using the Inbound Delivery Transaction (VL32N) for a PO line which contained more than 1 Fixed Asset record (i.e. PO line quantity > 1). The system was failing to generate serial numbers correctly in this scenario.

SC: SA - Source to Acquire  

INTTRK-10150        (1 July 2016)
WO/CCBREQ#        WO-IM-1-3989524929
Implementation of fix provided by SAP to Resolved issues  of Shopping Cart items not being returned to the Sourcing Cockpit when a Purchase Order has been deleted. 

INTTRK-10142        (8 July 2016)
WO/CCBREQ#        WO-RFS-1-3878427176
Update of 'Acceptance at Origin' field on SRM PO to display only (non-editable) status. The UN is not currently utilizing the functionality associated with the checkbox, which has not been included in any guidance material. However, some users have flagged the checkbox which has impacted downstream processing.