Umoja Release Note: 01 January – 31 March 2019
Umoja Release Note # 2019-062
For the period 01 January – 31 March 2019
Umoja System Changes
CS: SD - Sales and Distribution
INTTRK-12030 (27 Feb)
WO/CCBREQ# CCBREQ-5029, WO-RFS-1-4226090147
A program was written for the MDM team to be able to upload changes to Activity Type Sets. Activity Type Sets are used to group together Activity Types which are to be connected with a Service Material through the DIP Profile. These can be maintained through GS01/GS02 or via the process for DIP Profile.
CS: SE - Service Management
INTTRK-17040 (31 Jan)
A program was written for the MDM team to be able to upload changes to Activity Rates.
INTTRK-17039 (31 Jan)
WO/CCBREQ# CCBREQ-4370 (WO-RFS-1-6562052903)
A program was written for the MDM team to be able to upload changes to Activity Types.
CS: TV - Travel Management
INTTRK-17139 (17 Jan)
Fixed a defect where amendments to a Travel Request were not reflecting the correct DSA calculation.
INTTRK-17367 (17 Jan)
Traveler contact information is now only mandatory when the Travel Request is submitted by the traveler or during Travel Claim processing. It is no longer mandatory while amending the request or when it is on the Approver’s screen.
INTTRK-17183 (1 Feb)
The ‘close trip’ functionality is no longer available for trips that were processed by the trip recovery program.
INTTRK-17125 (11 Jan)
Fixed a defect where AIR2 and AIR8 were not available to the TPO during an amendment after Expense Report.
INTTRK-16964 (11 Jan)
Changed the message generated after certain travel request submissions have been sent to the TRIP system to read “A draft request for security clearance has been prepared for you in TRIP. Please complete and submit the request 7 days prior to travel at dss.un.org.” It used to say “Request for security clearance has been sent to TRIP. Ensure to obtain security clearance prior to commencement of travel.”
INTTRK-15978 (7 Jan)
A new field, ‘Traveler Mobile Number’, is added on the Travel Request form's General Data page for the traveler or travel administrator to input their contact telephone number. This field is mandatory and is included in the email notification sent to Ticketing Agent Service Provider.
INTTRK-16118 (7 Jan)
Umoja Travel Interface with Earth Med has been enhanced to send all travel requests (OB/HR/Entitlement) to the Medical Services Division upon travel request submission. Any update on the trip itinerary after submission, upon approval or amendment is sent to MSD.
Prior to this enhancement, only one medical clearance request was issued for a trip that has a staff and family members as travelers. The system now generates one medical clearance request per traveler. A trip that has multiple travelers will have multiple medical clearance requests.
RFC- 6200000219 (28 Feb)
Fixed a defect where the email sent with an advance recovery had some incomplete information.
RFC- 6100000108 (9 Mar)
Fixed a defect where travel requests with the mode of transportation selected as ‘POV’ were being routed to the Non-Commercial TPO. The document needs to be routed to 'normal' TPO-TV10 role as they need to determine the maximum amount reimbursable to the traveler. The Non-Commercial TPO does not have the ability to establish this amount.
RFC- 6200000119 (12 Mar)
Fixed a defect where TPOs are receiving the error message: "End of official business: Date dd.mm.yyyy time hh:mm is outside of trip duration" during an amendment after the Expense Report. The change implemented is that during expense report amendment, ‘Work start date and time should be greater than trip start date and time’ and ‘Work end date and time should be less than trip end date and time’.
RFC- 6200000120 (27 Mar)
Fixed a defect where security request failed notification was neither sent to the travel authorization approver or to the travel request approver. It now goes correctly to the traveler.
FI: AP - Accounts Payable
INTTRK-16887 (25 Jan)
Changes have been implemented to ensure that three way matching is strictly applied. This change will reduce errors related to quantity discrepancies between PO, Goods Receipt and Invoice Receipt.
RFC- 6200000309 (21 Mar)
Created the following payment term for UNHQ Procurement:
- 15 days, 0.15% discount
FI: FA - Fixed Assets (Asset Accounting)
INTTRK-15794 (1 Feb)
Applied a SAP provided fix that fixes an issue where reversals (using tCode AB08) of Asset Transfers (tCodes ABUMN and ABT1N) were failing to generate GM documents.
FI: FI - Finance Other
INTTRK-17500 (25 Jan)
Applied a SAP provided fix that fixes an issue when clearing a down payment using tCode F-54 – the system was giving a run time error at termination point 'Balance Code'.
FI: FM - Budget Implementation (Funds Mgmt)
INTTRK-17441 (4 Feb)
Modified the behaviour of Umoja to only give a warning message (as opposed to a hard stop) when trying to reverse financial documents from different Funds Management fiscal years.
FI: TR - Treasury and Cash Management
INTTRK-16177 (1 Feb)
The name, address, and account number of the house banks, EGBC1 and EGBC2, have been modified as required by the acquisition of Barclays bank by Attijariwafa bank.
HR: EN - Entitlements
INTTRK-17683 (5 Mar)
Applied a SAP provided fix that fixes an issue where the SAP Entitlement Validation Engine (EVE) incorrectly determined the number of eligible duty stations in certain situations.
INTTRK-17608 (15 Feb)
Fixed a defect where the chair of the ACABQ (employee subgroup AC) was not included in the SAP Entitlement Validation Engine (EVE) to be eligible for education grant.
HR: HR - Human Resources Other
INTTRK-17562 (15 Feb)
Fixed a defect in the Inspira interface where 0 or 3 decimal currencies were not transmitted properly for some Umoja reference data.
INTTRK-17544 (1 Feb)
Added mother Uygur tongue to the list of mother tongues in Qualifications for the purpose of granting Language allowance to the staff member.
INTTRK-13779 (25 Jan)
Added additional dropdown required in Personal ID's infotype IT0185 to capture "Certificate of Naturalization" in ECC.
HR: PY - Payroll
INTTRK-17600 (15 Feb)
Fixed a defect where the payslip does not show the single parent allowance under the Cumulative Payments section of the payslip.
INTTRK-15062 (25 Jan)
Fixed a defect where the payslip does not show the transitional allowance under the Cumulative Payments section of the payslip.
HR: TM - Time Management
INTTRK-17526 (22 Feb)
Created a new part time work schedule for Geneva.
SC: LE - Logistics Execution
INTTRK-17026 (28 Jan)
Fixed a defect where users were not prevented from posting across Fund/Fund Centers/Functional Areas between storage locations. The following movement types are now added to the restriction list :
- 301 Transfer posting plant to plant (one-step)
- 302 Transfer posting plant to plant (one-step) - reversal
- 309 Transfer posting material to material
- 310 Transfer posting material to material - reversal
- 314 Trfr posting SLoc to SLoc - remove from storage - reversal
- 315 Transfer posting SLoc. to SLoc. - place in storage
- 316 Transfer posting SLoc to SLoc - place in storage - reversal
- 411 Transfer posting storage location (one-step)
- 412 Transfer posting storage location (one-step) - reversal
- 303 Transfer posting plant to plant - remove from storage
- 304 Trfr posting plant to plant - remove fm storage - reversal
- ZT4 (BR) Trfr posting plnt to plnt - remve fm sotrage - reversal
SC: SA - Source to Acquire
INTTRK-17353 (25 Jan)
For the creation of RFx responses in SRM, the buyer can now enter partial responses for a vendor. When entering the RFx response the buyer can deselect 'response required for all items' and will no longer be required to enter a value for items not responded.
INTTRK-17328 (15 Mar)
The following material groups are added:
- 24101603 (Forklifts)
- 24101625 (Conventional truck cranes)
- 24101629 (Forklift or elevator accessories or supplies) to support proper classification of forklifts and cranes.
INTTRK-13408 (4 Jan)
WO/CCBREQ# CCBREQ-4197, WO-RFS-1-2109637266
SRM Contracts will default the entries for Distribute to Catalog to 'Yes' for Contract Header and Contract line items. Previously the user was required to ensure each line item and the header from the catalog was set to Yes for Distribute to Catalog. Failure to specify this value resulted in items not readily being available in the UMOJA Catalog Application.
RFC-6200000036 (25 Mar)
WO/CCBREQ# WO-IM-1-6422008482, WO-IM-1-6546217
Fixed the following defects on the PO Printed Form:
1. When a number is entered in the Amendment Note of a Purchase Order, a character # is printed after the number on the PO Printed Form.
2. Certain Unit of Measure (UoM) such as "Day" and "Hour" are not displayed correctly on the PO Printed Form. Instead, they are printed as ***.
3. There's a small typo in the UNGCC link text. It should print "Depts" not "depts.".
RFC-6200000211 (13 Mar)
Added a new delivery address for UNHABITAT – Afghanistan.
SC: SC - Supply Chain Other
RFC-6100000140 (22 Feb)
Configured Umoja to add the new United Nations Mission to support the Hodeidah Agreement (UNMHA)