A Time Administrator is a staff member given the role to enter/edit Time requests on behalf of another staff member in their respective office, view absence balances of a staff member, and view the Team Calendar. This role to enter on behalf is intended to be used on an exceptional basis and not as a routine practice, except for ASG level and above.
FAQ
02 May 2016
A Senior Time Administrator is a staff member given the role to enter/edit Time requests on behalf of another staff member in their respective office, view absence balances of a staff member, and view the Team Calendar.
02 May 2016
A Primary Time Manager is a staff member given the role as a manager to review and approve time management requests of their team members. A time manager can overview team members' calendar, quotas/balances and status of leave requests. Time managers are mapped to their team members through their organizational units.
02 May 2016
A Secondary Time Manager is a staff member assigned by a Primary Time Manager to perform the same functions as a Primary Time Manager limited to the designated period of time.
02 May 2016
An Exceptional Time Manager is a staff member designated by an HR Partner to perform the same functions as a Primary Time Manager for a specific staff member on loan or assignment placed in a different office/duty station for a specific period of time without the actual movement in the organizational unit structure.
02 May 2016
An HR Partner is a staff member given the role to review and approve ESS/MSS requests submitted through the ESS/MSS portal and that require HR review and approval; e.g. changes in Personal Data such as marital status and nationality, Entitlement Requests such as adding/editing dependants, and Time Management requests such as certified sick leave, extended leave, etc.
02 May 2016
At UNHQ, the list of HR Partners by Department is available on iSeek. Please refer to the link provided for HR Partners.
02 May 2016
An HR Administrator can perform actions on behalf of the SM on the portal, but cannot approve requests.
02 May 2016
For time management entries/balances, you need to contact your senior time administrator, if assigned one, otherwise, you need to go to your HR partner. For all other entries (nationality, marital status, dependents, rental subsidy, etc.) you need to go to your HR partner.
02 May 2016
All staff members should have access to ESS/MSS. Access for new staff is part of the on-boarding process. If for some reason you do not have access, you need to fill out an Umoja User Registration Form (for ESS users), and obtain HR partner signature, who will in turn forward to the Security Liaison Officer (SLO).