Umoja Release Note: 01 April – 30 April 2019
Umoja Release Note # 2019-063
For the period 01 April – 30 April 2019
Umoja System Changes
CS: TV - Travel Management
RFC-6100000109 (26 Apr)
External Reference CCBREQ-5517
Description
Created new derivations for TV.20, TPO Non-Commercial, and OHCHR. Also added a pop-up to confirm that the justification to be added is not available in the drop-down list when "Other" from 21-day justification is selected.
RFC-6100000110 (09 Apr)
External Reference CCBREQ-6213
Description
Additional enhancements have been made to Medical Travel Interface:
1. If a new family member is added to a trip, this will only send the newly added family member record with the initial sequence number.
2. If a family member is removed from a trip, this will only send the canceled record and not the entire records of the other members.
RFC-6100000121 (26 Apr)
External Reference CCBREQ-6558
Description
Developed a new report that extracts travel information as required by legislative bodies, such as the ACABQ and the 5th Committee, to be runnable by missions and entities instead of relying on Umoja staff to provide the extract.
RFC-6100000144 (26 Apr)
External Reference CCBREQ-3310
Description
Developed an enhancement that provides flexibility in deriving the GL commitment item from the travel solution to handle exceptions. This allowed us to eliminate 9 out of 12 travel activity types which existed solely to derive the correct mapping.
RFC-6100000188 (29 Apr)
External Reference N/A
Description
Updated the POV reimbursement table in Umoja with the new rates as outlined in ST/IC 2019/6 (Rates for reimbursement for travel by private vehicle).
RFC-6100000209 (26 Apr)
External Reference N/A
Description
Created new views of the Greenhouse Gas Report (BI) to serve a double purpose:
1. To simplify the reporting of GHG emissions for the UN Secretariat to the UN System as part of the annual inventory.
2. To support the new Senior Management Compact indicator (decrease in travel-related GHG emissions), at a minimum annually, but ideally periodically, so managers can monitor it during a performance cycle.
RFC-6200000153 (02 Apr)
External Reference WO-RFS-1-6608350746
Description
Fixed a defect that partial cancellation functionality was not working as expected for certain trip activity types.
FI : AP - Accounts Payable
RFC-6200000313 (11 Apr)
External Reference RFS-1-6870563851
Description
Creates a 15% Reimbursable VAT Code for Gambia: Tax Code is GB, and Reporting Country is GM.
FI : CO - Cost Accounting (Controlling)
RFC-6200000359 (16 Apr)
External Reference WO-RFS-1-6330654745
Description
Created a new substitution rule for Funds Commitment type 59; once a WBSE/IO is entered when the document is posted, the Cost Center will also be included (based on the funds center in the funds commitment).
FI : GR - Grantor Management
RFC-6200000318 (23 Apr)
External Reference N/A
Description
Deactivated the mobile client function in CRM.
RFC-6200000341 (15 Apr)
External Reference N/A
Description
Hid the "Skip selection review process" field on the Grantor program and "Skip selection review process" field on the Application in CRM.
RFC-6200000090 (11 Apr)
External Reference SAP Incident:532881/2018
Description
Applied an SAP provided fix so that the multi-funding rule gets blocked once an invoicing document is created.
RFC-6200000098 (03 Apr)
External Reference N/A
Description
Created a new enterprise role ‘GR.13 ROLEALL:GRANTOR_MANAGEMENT:TECHNICAL_PROCESS_EXPERT’ for Tier 3 process expert support users and modified ‘GR.09 ROLE:ALL:GRANTOR_MANAGEMENT:SUPPORT_USER’ for Tier 1 support users.
RFC-6200000190 (11 Apr)
External Reference SAP Incident: 70713/2019
Description
Applied an SAP provided a fix to repair an inconsistency with currency decimal conversion in Grantor Management.
RFC-6200000266 (15 Apr)
External Reference N/A
Description
Made the following changes to the Grantor Management Application:
1. The workflow status is now displayed on the Object
2. Validation is now required to make sure the Establishment date is entered correctly on the Form
3. The Yes/No option will not be wiped out on the Form, page 4 section under checklist
4. Skip Selection Review Program Validation.
FI : TR - Treasury and Cash Management
RFC-6200000253 (16 Apr)
External Reference WO-IM-1-6368655991, SAP Incident 634060 / 2018
Description SAP Incident 634060 / 2018
Applied an SAP provided a fix to be able to run the Bank Statement Monitor (FTE_BSM) in the background.
RFC-6200000321 (18 Apr)
External Reference RFS-1-6910856821
Description
Updated the account numbers of house banks by switching the account number and alternate account number of CARB1 as requested.
RFC-6200000447 (29 Apr)
External Reference RFS-1-6990898871
Description
Created currency pair EUR > BAM (Bosnia and Herzegovina).
HR : CT - Central Master Tables
INTTRK-17799 (8 Apr)
External Reference WO-RFS-1-6914740101; WO-RFS-1-6914808776
Description
Updated the National Officer salary scale at the NO-D level for the Netherlands, the Hague, effective 1 December 2013.
Updated the GS and NO salary scales for the Slovak Republic effective 1 January 2009. Also note that the effective date of spouse allowance is 1 June 2009.
HR : OM - Organization Management
RFC-6200000397 (23 Apr)
External Reference N/A
Description
Added budget section and additional indicators for XB funds to the BI - OM – PEOPLE report.
HR : PA - Personnel Administration including Workforce
RFC-6100000255 (30 Apr)
External Reference N/A
Description
Renamed the nationality "OTH-Kosovo1244" to "Other-YU" as per OLA decision.
Modified the validation on IT0002 to only allow HR Partner Support users to select "Other-YU" nationality, but not regular HR Partners.
IN : SY – Security
RFC-6200000212 (15 Apr)
External Reference N/A
Description
Removed Progen Business Patner from the menu path of all technical roles.
SC: LE - Logistics Execution
RFC-6200000353 (10 Apr)
External Reference WO-RFS-1-6852815829 / 6888920999
Description
Updated the Umoja Warehouse Storage Type in UNMISS:
1) Plant SS10 - WH U01, U02, U04, U07, U09, U10 and U12
- 11 new Storage Types
- 44 new Storage Sections
2) Plant LB20 - WH 01A
- Change in WH description from "UNSCOL - BAADBA W1" to "UNSCOL - BAABDA W1"
SC: PM - Plant Maintenance
RFC-6100000111 (02 Apr)
External Reference CCBREQ-6062
Description
Modified or added the following reports as part of the GDP project:
Analysis Workspace - Equipment
Analysis Workspace - Inventory
Report 01 Effectiveness of Physical Accountability of P&E
Report 01/03 Effectiveness of Physical Accountability - Analysis Workspace
Report 03 Effectiveness of Physical Accountability of NEP Below Threshold
Report 02: Physical Accountability of Inventory: Strategic Reserves
Report 02/04: Physical Accountability of Inventory - Analysis Workspace
Report 04: Physical Accountability of Inventory: Consumables and Supplies
Report 05 Reconciliation of Not Found P&E
Report 05 Reconciliation of Not Found P&E – Analysis Workspace
Report 06 Write-off Backlog for P&E
Report 06 Write-off Backlog for P&E - Analysis Workspace
Report 09 Reconciliation of Discrepancies - Analysis Workspace
Report 10 Provisional R&I Process Timeline
Report 10 Provisional R&I Process Timeline - Analysis Workspace
Report 11 Equipment (NEP) Utilization timeframe current cycle
Report 11/21 Equipment Utilization Depreciation - Analysis Workspace
Report 13 14 16 Inventory Management Process
Report 13 14 16 Inventory Management Process - Analysis Workspace
Report 15 Ageing Stock
Report 15 Ageing Stock - Analysis Workspace
Report 19 Accumulated Depreciation to Historical Cost ratio for P&E
Report 19 Accumulated Depreciation to Historical Cost ratio for P&E - Analysis Workspace
Report 20 Total Inventory Value (Fixed Assets) - Analysis workspace
Report 21 Accumulated Depreciation of P&E While In Stock
Report 28 Accident / Incident Reporting
Report 28 Accident / Incident Reporting - Analysis Workspace
RFC-6200000195 (30 Apr)
External Reference N/A
Description
Updated the plant maintenance configuration for new Plant IQ21 in UNITAD.
RFC-6200000355 (08 Apr)
External Reference N/A
Description
Fixed a defect in the GDP Report 02 and Report 04 published under Umoja BI/Property Management which has been giving "numeric overflow" error.
SC: SA - Source to Acquire
RFC-6100000139 (09 Apr)
External Reference WO-RFS-1-6379464028 / CCBREQ-6590
Description
The office supplies contract (Contract # 4900000030) with Office Depot (Vendor # 1110057330) is due to expire on 30 November 2018. A Letter of Award has been issued to a new office supplies vendor W.B. Mason and UNPD is in the process of finalizing the contract. The Travel and Transportation Section (TTS) is requesting that effective 1 December 2018, the electronic data interface (EDI) currently used for the contract with Office Depot be established for the new vendor W.B. Mason.
RFC-6100000164 (02 Apr)
External Reference WO-RFS-1-6355830309 / CCBREQ-6628
Description
Created 2 new Storage Locations in UNFICYP for MED and SUP both linked to Fund 20CUA / Fund Center 18093. The new SLOCs will replace existing SLOCs 3101 MED 1 NICOSIA W1, and 4401 SUP 4 NICOSIA W1 for the reason that the budget allotment has been redirected from FC10184 to FC18093. SLOC 3101 will be decommissioned immediately because it has zero inventory. Inventory in SLOC 4401 will need to be transferred to the new SLOC once that is in place.
RFC-6200000200 (12 Apr)
External Reference WO-IM-1-6811923221
Description
Applied an SAP provided fix and fixed a defect when re-transferring a PO from SRM to ECC. The unchanged material lines did not have all values passed to ECC. Approver, Incoterm and Location fields were mapped for re-transfer. This is to address the issue of requisitioner value being cleared in the PO (in ECC).
RFC-6200000333 (08 Apr)
External Reference WO-IM-1-6742561119
Description
Fixed a defect when creating a Rfx (Bid invitation) from the sourcing cockpit with reference to a shopping cart where the supplier text of all the lines was not being adapted to the Rfx. For example, if there are three lines in the SC with supplier text entered in the notes and attachments section, only the text from the last line i.e. line-3 is being adapted to the Rfx. The text from lines 1 and 2 is not being adopted/ copied. This issue is now fixed.
RFC-6200000352 (08 Apr)
External Reference WO-IM-1-6934212808
Description
Fixed a defect where the Unit of Measures (UOM) of an item in ZHRS/ZHRT form is not printed and the appropriate UOM checkbox is not checked. This has been happening since Monday, 25 March 2019,
SC: TM - Transportation Management
RFC-6100000159 (22 Apr)
External Reference WP2
Description
Aligned the Contingent Owned Equipment (COE) Air Statements of Works (SOW) with the Troops SOW.
RFC-6200000034 (24 Apr)
External Reference TM-Hyper Care
Description
Introduced the following changes to facilitate Master Data team process:
1. Region to be optional (Country will continue to be mandatory)
2. Addition of the Title/salutation field (Mr, Ms, Mrs, etc…)