Umoja Release Note: 31 July 2018

Umoja Release Note # 2018-056
For the period 01 July – 31 July 2018

Umoja System Changes


CS: CS - Central Support Services Other, CS: SE - Service Management, SC: MM - Materials Management, SC: PM - Plant Maintenance, SC: SA - Source to Acquire

INTTRK-15797 (13 July)
WO/CCBREQ# RFS_1_5748677893
Plant LB30 – ESCWA: PDAP field are now available for update on equipment records.

CS: RE - Real Estate

INTTRK-11004 (27 July)
WO/CCBREQ# CCBREQ-4261, IM-1-2040645451
Within the Umoja Real Estate solution it is only possible to define a single coding block on usage objects and currently all objects have Fund 10ICR on it. The only way to move revenue previously assigned to a non-spendable fund to spendable is to perform a secondary posting. 

This new FM derivation rule looks at the conditions used (Spendable or Non Spendable) and posts the condition values accordingly to the correct fund. This rule has Default Fund (that on the usage object - NON SPENDABLE) and to Target Fund (for spendable lease conditions), this enable posting to the correct fund at the time of lease billing.

CS: SD - Sales and Distribution 

INTTRK-15135 (13 July)
This update will now show the Sales Order number on the Financial Accounting Accounts Receivable report. Within the reports, under the Sales Document, the order number is displayed when the invoice has a single sales order. When an invoice has multiple Sales Orders, the Sales Document field will be kept blank. This will provide more information to the finance AR colleagues while clearing the item.

INTTRK-14056 (23 July)
WO/CCBREQ# CCBREQ-4705 WO-RFS-1-4210148914, (RFS-1-4209607671) / WO-RFS-1-3882897237 (RFS-1-3875141039)
A tool to create multiple sales orders (any order type) by means of a spreadsheet upload was achieved through INTTRK-13555. The current practice for Sales Order Approval is for the Services Delivery Approver (SD.06) to use T-Codes VA05, V.26 or VA02 to access the Sales Order and approve each line item. In all these transactions, the details need to be validated by navigating into the sales order and approving each line. 

A Sales Order 'mass' approval tool to display all the key fields of the selected Sales Orders for approval and the ability to select multiple Sales Order Line Items to be approved and approve (or Reject) all the selected line items at once has been created. The Services Delivery Approver (SD.06) can now execute the Sales Order ‘mass’ approval by executing a custom T-Code ZSD_SAO_APPR (Sales Order Mass Approval).

INTTRK-13555 (23 July)
WO/CCBREQ# CCBREQ-4705 WO-RFS-1-4210148914, (RFS-1-4209607671) / WO-RFS-1-3882897237 (RFS-1-3875141039)
Entities have to create many Sales orders, wherein the fields are clearly defined to be filled in example Customer Number, Bill to Party, Quantity and delivery schedule for each line item. The functionality to Mass Upload Sales Orders has been created. The Sales Order Mass Upload utility will make it possible to upload Sales Orders in specified format as required by the system and save a lot of manual work and reduce the effort involved in uploading Sales Orders in mass, rather than on a one-by-one basis. A custom T-Code, ZSD_SO_UPLOAD (Sales Order Processing Mass Upload) has been created to allow this program to be executed by Services Delivery Users (SD.05).

CS: TV - Travel Management 

INTTRK-15961 (28 July)
Mechanism for TPOs to be able to flag tickets with 'Refund Requested'. 

INTTRK-14070 (27 July)
WO/CCBREQ# CCBREQ-6305, RFS-1-5163468881
Improvements delivered for DSS/TRIP - Umoja interface. Information related family members is being sent to DSS/TRIP from Umoja for each of the travel requests which will require security clearance.

INTTRK-13730 (27 July)
A new “Expense Report Not Needed, Close Trip” button is available for Travel administrators and travellers to close trips after certifying that there are no extra claims for a trip. Additional information is available here.

INTTRK-10868 (27 July)
Enhancements on Amendment functionality for TPOs to be able to assign different cost assignments per expense. It could be used to amend trips which are posted against an expired budget period.

INTTRK-8658 (20 July)
WO/CCBREQ# WO-IM-1-3838169981, WO-IM-1-5062282618, WO-IM-1-5030913873
Performance of Liquidation program has been improved.

FI: AP - Accounts Payable

INTTRK-15967 (27 July)
WO/CCBREQ# RFS-1-5933231871 and RFS-1-6043268871
Cash Journal #5900 (SYP) has been created for UNDOF, and Cash Journals #5901 (JPY) and #5902 (CNY) have been created for ESCAP.

INTTRK-15849 (13 July)
WO/CCBREQ# RFS-1-5984490961
Cash Journal #5899 (BRL) has been created for UNHABITAT. 

FI: FA - Fixed Assets (Asset Accounting)

INTTRK-15721 (27 July)
WO/CCBREQ# WO-IM-1-5895894341
Mass Asset Transfer (ZAA_MASS_TFR) function has been updated to allow use of multiple lines in Funds Commitment Document (i.e., Document Items), for STO Asset Transfers. Each line (Document Item) in Funds Commitment Document MUST have different account assignment (including G/L Account). For detailed procedure and important guidance, please refer to Fixed Assets Job Aid "5.1 Asset Transfer" published on 10 July 2018. There is no effect on, or change related to transfers that are not budget relevant and on transfers without reference to Funds Commitment. 

FI: TR - Treasury and Cash Management

INTTRK-15580 (27 July)
WO/CCBREQ# RFS-1-5815167073
This update provides the configuration for the new house banks KZCI1 and KZCI2. The house banks will be operationalized by the business.

INTTRK-15573 (27 July)
WO/CCBREQ# IM-1-5861488650
This update enables the reference key field in ESS and PA30 (Infotype 9). This is to enable the entry of IBAN as account number in the interim until IBAN is implemented.

INTTRK-15571 (27 July)
WO/CCBREQ# RFS-1-5848795897
This update addresses issues with the correspondence setup for CDS Product type (Investment Accounting).

INTTRK-15568 (27 July)
WO/CCBREQ# RFS-1-5852524696
This update modifies the account number for LBFS1 and LBFS2 according to new requirements by the bank.

INTTRK-15567 (27 July)
WO/CCBREQ# WO-IM-1-4223499719
This update enables netting and grouping of payments for payment method Z as requested by the business.

INTTRK-15451 (30 July)
This system change implements recommendations from SAP to improve performance of FPRL_LIST and FTE_BSM.

INTTRK-15447 (27 July)
WO/CCBREQ# RFS-1-5803409476 (WO-RFS-1-5803433284)
With this system change the house banks in Sudan have been renamed as follows: 
Further the Swift Interface to allow for transmission of XML Wire payments has been setup.

INTTRK-15078 (27 July)
WO/CCBREQ# RFS-1-5610294331
This update modifies the default payment method for ESS as follows: NG, NGN -> X and SE, USD -> X.

INTTRK-15045 (27 July)
WO/CCBREQ# RFS-1-5267111791
This change addresses an issue where the currency in FTE_BSM relevant for search was not in line with the account currency.

INTTRK-14676 (27 July)
WO/CCBREQ# WO-RFS-1-5314415458, WO-RFS-1-5353774840, WO-RFS-1-4771269765
This update closes house banks CLCL2, AFAF1, AFAF2, IQDS1 and IQDS2. Further it addresses inconsistencies in the house bank configuration for previously closed accounts.

INTTRK-14444 (27 July)
WO/CCBREQ# CCBREQ-6104, WO-RFS-1-5222254335
This update implements IBAN for Iraq.

INTTRK-7601 (27 July)
This update implements IBAN for Bosnia and updates the house bank BARF1 with the corresponding IBAN.

HR: BN - Benefits

INTTRK-15782 (20 July)
Insurance Unit requested the Payroll Area to be part of the MIP outbound interface.  

HR: PA - Personnel Administration including Workforce Management, HR: PY - Payroll

INTTRK-15960 (20 July)
WO/CCBREQ# WO-RFS-1-6054463021
A wrong mapping behind the O-C form caused the system to not generate the correct PA type and PA reason. This fix helped establish the proper mapping between payment type and PA type and PA reason

HR: SS - End User Service Delivery

INTTRK-16037 (26 July)
WO/CCBREQ# IM-1-5946659418; WO-IM-1-5936086158; WO-IM-1-5946659444; WO-RFS-1-6067478715; WO-IM-1-6041974580; WO-RFS-1-6041774116; WO-RFS-1-6067478715
An issue was identified upon attempting to print the team calendar leave plan and numerous tickets were raised. This fix resolved the issue.

INTTRK-16035 (27 July)
In the fast entry PA screen for HR mini master (mostly meeting participants), TTS required the Org Unit to be a mandatory field. The field was originally labelled TPO Org Units, but as this was generating confusion in the user community, it was re-labelled Org Unit as requested.

INTTRK-14072 (13 July)
WO/CCBREQ# WO-RFS-1-6003979812
When reviewing a Family Data Change request from a staff member, the HR Partner now has the option to compare the proposed changes to the family member’s latest ECC record. To do so, HR Partner must select the ‘View Updated Fields’ button (new feature), which is available in the HR Partner’s view of the Family Member Data Change form.

HR: TM - Time Management

INTTRK-16023 (27 July)
WO/CCBREQ# WO-RFS-1-6106512071
An issue was raised regarding S/M in Hungary not being able to enter leave request from the Portal. This fix addressed the issue reported.

INTTRK-15772 (17 July)
WO/CCBREQ# WO-RFS-1-5814787913, WO-RFS-1-5836239523, WO-RFS-1-5837363778
Updates on work schedule for Camp Faouar, Athens and Addis.

SC: SA - Source to Acquire

INTTRK-15777 (06 July)
WO/CCBREQ# WO-RFS-1-5866452921, WO-RFS-1-5945344090
The following purchasing groups are created/renamed for Office of the United Nations High Commissioner for Human Rights (OHCHR) and MINUJUSTH. 

Newly created: 
357 OHCHR LVA Afghanistan 
358 OHCHR LVA Bangladesh 
359 OHCHR LVA Belarus 
360 OHCHR LVA Belgium 
367 OHCHR LVA Bolivia 
368 OHCHR LVA Burundi 
369 OHCHR LVA Cambodia 
370 OHCHR LVA Cameroon 
372 OHCHR LVA Chad 
373 OHCHR LVA Colombia 
374 OHCHR LVA Dem. Rep. Congo 
375 OHCHR LVA Dominican Republic 
377 OHCHR LVA Ethiopia 
378 OHCHR LVA Fiji 
379 OHCHR LVA Georgia 
380 OHCHR LVA Guatemala 
392 OHCHR LVA Guinea 
393 OHCHR LVA Haiti 
394 OHCHR LVA Honduras 
395 OHCHR LVA Islamic Republic of Mauritania 
397 OHCHR LVA Jamaica 
398 OHCHR LVA Jordan 
399 OHCHR LVA Kenya 
400 OHCHR LVA Kyrgyzstan 
403 OHCHR LVA Madagascar 
404 OHCHR LVA Malawi 
405 OHCHR LVA Mali 
511 OHCHR LVA Mexico 
512 OHCHR LVA Moldova 
513 OHCHR LVA Mozambique 
514 OHCHR LVA Nigeria 
515 OHCHR LVA Occupied Territories 
516 OHCHR LVA Panama 
517 OHCHR LVA Papua New Guinea 
518 OHCHR LVA Paraguay 
519 OHCHR LVA Philippines 
520 OHCHR LVA Qatar 
531 OHCHR LVA Republic of Korea 
532 OHCHR LVA Russian Federation 
533 OHCHR LVA Rwanda 
534 OHCHR LVA Saudi Arabia 
535 OHCHR LVA Senegal 
536 OHCHR LVA Sierra Leone 
537 OHCHR LVA South Africa 
538 OHCHR LVA South Sudan 
539 OHCHR LVA Sri Lanka 
540 OHCHR LVA Tanzania 
550 OHCHR LVA Timor-Leste 
551 OHCHR LVA Tunisia 
552 OHCHR LVA Turkey 
553 OHCHR LVA Uganda 
554 OHCHR LVA Ukraine 
555 OHCHR LVA Yemen 
556 OHCHR LVA Zimbabwe 

352 OHCHR LVA Chile (renamed from OHCHR LVA Santiago) 
353 OHCHR LVA Lebanon (renamed from OHCHR LVA Beirut) 
354 OHCHR LVA Thailand (renamed from OHCHR LVA Bangkok) 
355 OHCHR LVA United States of America (renamed from OHCHR LVA Washington DC)

INTTRK-13431 (28 July)
WO/CCBREQ# CCBREQ-4709, WO-RFS-1-3946798768
For selected Purchase Orders in SRM, the Goods Receipt flag is required to be selected to ensure confirmation of goods and services. A message will be displayed to direct the purchaser to update the Goods Receipt Flag prior to ordering.

INTTRK-13341 (28 July)
Clears the Responsible Buyer value when a shopping cart in SRM is copied from an existing shopping cart that was assigned by the Buyer Supervisor. Prior, the Responsible Buyer assigned to the existing shopping cart was be automatically assigned to the new shopping cart.