FAQ | Page 15

Do I need to take any action in Umoja (or otherwise) for a work event, such as changing jobs?

15 February 2016

You do not need to take any actions in Umoja when you change jobs within the same duty station. You will receive notifications about actions taken in Umoja by the offices involved.

What is meant by life and work events?

15 February 2016

Life and work events are changes that affect your personal profile information and entitlements in two important areas: changes in your life (such as marriage, divorce or birth of a child) and changes in your employment (such as a temporary move or a transfer to a new duty statio

My appointment expires before the end of the school year. When should I submit my claim for the education grant?

15 February 2016

If your appointment expires before the end of the school year, you must submit the claim one month before the date of your separation from service.

I am taking a one-year assignment to a non-family duty station from a family duty station. How will that affect the education grant for my dependent children staying at the family duty station?

15 February 2016

The amount of the education grant will be based on the actual location of the educational institution the child is attending, taking into account the location of theduty station where you are installed.

Can I combine education grant travel with home leave travel for my child?

15 February 2016

You may combine education grant travel with home leave travel for your child provided the child spends at least seven days at the duty station, as well as seven days at the place of home leave.

I did not receive an education grant advance and the school year has ended. Can I retroactively put in a claim for an education grant?

15 February 2016

Yes. However, any retroactive claim of education grant must be made within one year of the date on which the staff member would have been entitled to receive the grant, in this case the end of the school year.

The academic institution my child attends charges various administrative and academic fees. When applying for the education grant, how can I know which fees are admissible/not admissible expenses?

15 February 2016

Admissible expenses are tuition, textbooks, or tuition for the teaching of the mother tongue when the dependent child attends a local school in which the instruction is given in a language other than his or her own.

If I am eligible for reimbursement of education grant travel expenses, can I request a lump-sum option for either one way or round trip?

15 February 2016

You can request the lump-sum option for education grant travel but only to cover the round-trip journey. Once the lump-sum is selected, it is not possible to request the travel be arranged by the Organization for the same trip.

How would my education grant be affected if my child changed schools during the same academic year and both schools are away from my duty station?

15 February 2016

If a child attends different schools during the same academic year, the amount of the grant will be prorated according to the time spent at each academic institution, not to exceed the total entitlement (for more information see the relevant administrative instructions listed on

Is the education grant based on an academic year cycle or the calendar year?

15 February 2016

The education grant follows the academic year. Open the Education Grant HR Factsheet for details about applying in advance of an academic year or making a claim at the end of an academic year.